Grant Analyst

PageUp•Los Angeles, CA

About The Position

The Grant Analyst assists with management of the full life cycle of grant funding, ensuring regulatory compliance, tracking budgets, and preparing financial reports. The role monitors grant expenditures and coordinates reports to granting agencies. It may focus on one program area or administrative specialty, or span several areas. The incumbent may coordinate projects with other units, manage multiple work priorities, and be accountable for their own work results. This is a temporary, exempt position scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m. It expires on or before one year from the start date and may be extended. The Grant Analyst tracks, monitors, and verifies grant budgets and personnel workloads; analyzes financial data and discrepancies; and takes action to reconcile financial data with campus records. The role oversees personnel hiring, purchasing, travel, and grant reimbursements; helps Principal Investigators prepare budget forms, including calculating unit and fringe rates; and maintains records of cost-sharing and in-kind commitments. The incumbent handles post-award transactions and works with campus partners, including the Foundation, to provide accurate and timely grant support. The position is in the VPAA/Provost – Social Work/Special Education & Counseling area at California State University, Los Angeles. Employees must reside in California from their date of hire. A satisfactory background check is required before an offer can be made, and the position is subject to mandated-reporter requirements under California law.

Requirements

Bachelor’s degree from an accredited four-year college or university, and/or equivalent training and administrative work experience involving the study, analysis, and evaluation of administrative policies, procedures, practices, or programs.
Experience performing administrative and analytical assignments involving research, data analysis, program evaluation, and development or improvement of administrative processes.
General knowledge of sponsored programs administration, research compliance, and applicable federal regulations.
Working knowledge of policies and procedures governing grant budgeting, expenditures, and financial administration.
Knowledge of basic research methods, statistical analysis techniques, and general principles of business mathematics.
Strong organizational, analytical, and problem-solving skills, including collecting, compiling, analyzing, and interpreting data; making accurate projections; and developing sound conclusions and recommendations.
Highly developed quantitative and reasoning skills, with accuracy and attention to detail.
Excellent written, oral, listening, and interpersonal communication skills, including preparing, presenting, and interpreting reports and communicating complex information clearly.
Proficiency with standard office technology and software applications, including Microsoft Office Suite.
Ability to learn, interpret, and apply policies, procedures, regulations, and guidelines relevant to assigned programs and administrative specialties.
Ability to independently plan, organize, and prioritize multiple assignments and projects; meet deadlines; exercise sound judgment and initiative; and make decisions within established guidelines.
Ability to establish and maintain effective working relationships with faculty, students, staff, administrators, and internal and external constituents; collaborate across organizational units; and serve as a liaison.
Demonstrated interest and/or ability to work in a multicultural/multiethnic environment.
Satisfactory completion of a background check, including a criminal records check, before an offer can be made.
Must reside in California upon hire and perform CSU-related work within California.
Must comply with mandated-reporter requirements under the California Child Abuse and Neglect Reporting Act.
A completed online Cal State LA employment application is required; resumes are not accepted in lieu of a completed application.

Nice To Haves

Four years of progressively responsible experience providing day-to-day program administration and performing administrative, technical, and analytical duties related to organizational operations and procedures, including fiscal analysis and management and program and policy research, development, implementation, and evaluation.
Working knowledge of sponsored programs administration, research compliance, and applicable federal regulations.
Knowledge and experience using CSU administrative and financial systems, including Common Financial System (CFS), Financial Data Warehouse, Purchasing, PeopleSoft Human Resources Management System (HRMS), and PeopleSoft Student Administration (GET) for faculty workload reporting through the Academic Planning Database (APDB).
Knowledge of common software packages and expertise creating and using Microsoft Excel spreadsheets with complex formulas and databases.
General knowledge of sponsored programs administration, research compliance, and/or federal regulations.

Responsibilities

Assist with management of the full life cycle of grant funding and ensure compliance with applicable regulations.
Track, monitor, and verify grant budgets and grant personnel workloads.
Prepare financial reports and coordinate reports to granting agencies.
Recommend ways to maximize resources and take corrective action when appropriate.
Interpret and implement policies and procedures related to grant fiscal analysis and techniques.
Develop, implement, and maintain analytical databases to track and reconcile data.
Analyze financial discrepancies and ensure financial data is reconciled with campus records.
Oversee personnel hiring, purchasing, travel, and grant reimbursement.
Assist Principal Investigators with budget form preparation, including calculating unit and fringe rates.
Track and maintain records of cost-sharing and in-kind commitments.
Process post-award transactions.
Work with campus partners, including the Foundation, to ensure accurate and timely grant support.
Coordinate projects within or with other units and manage multiple work priorities.