Grant Coordinator

State of Indiana•Indianapolis, IN

2d•Onsite

About The Position

The Indiana Department of Education (DOE) provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include: Delivering quality, purposeful educational opportunities for each student. Elevating and supporting Indiana’s educators. Increasing partnerships and delivering aligned, effective, and efficient support. The individual utilizes extensive knowledge of state regulations and requirements regarding the submission and monitoring of contracts (state and federal) and grants. In addition, the position requires a high level of knowledge of federal subgrantee award requirements and state requirements for subgrantee applications. The incumbent must pay great attention to detail to ensure that subgrantee applications are compliant with federal and state requirements and that budgetary calculations are accurately reported. The incumbent must develop and maintain strong positive working relationships with outside vendors and LEAs. Developing and maintaining a collaborative and collegial working relationships is essential both internally and externally. External relationships critical to success in this position include LEA special education directors, superintendents, business managers, support staff and vendors.

Requirements

Extensive knowledge of grants, the grant application process, and the rules and regulations pertaining to grants applicable to assigned programs.
Extensive knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
Ability to interpret and apply grant rules, regulations, and procedures.
Ability to research new procedures, rules, and regulations.
Effective communication skills.
At least five (5) years of relevant grant programs, program planning, public administration, and related field experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Nice To Haves

A degree is not required.

Responsibilities

Research and identify sources of external funds and create or develop proposals to secure funds for new grant opportunities and grant renewal opportunities.
Evaluate work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner.
Provide guidance and assistance to staff and the community on types of grants available, federal and agency requirements for obtaining grants, and process of applying for grants.
Assist potential recipients in the grant application process making recommendations on possible changes, writing, and/or reviewing grant applications.
Review submitted grant applications and assess the applicant’s eligibility for award based on established criteria.
Make recommendations to supervisors and granting authority on needs of potential recipients.
Analyze project costs and prepare budget justifications and budget revisions for awarded grants.
Monitor the implementation, management, evaluation, and close-out of grants according to rules and regulations.
Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access