Grant Coordinator

Arizona Department of Administration•Phoenix, AZ

1d•Hybrid

About The Position

The Arizona Game and Fish Department is seeking an experienced grants or finance professional to join their team as a Grant Coordinator. This role is crucial for ensuring the integrity of the agency's federal funding by managing complex grant lifecycles. The position offers a strategic opportunity to apply administrative or financial acumen to high-impact projects, focusing on federal compliance, audit readiness, and advanced program coordination. The ideal candidate will have a strong foundation in financial principles or project administration and be ready to apply this knowledge to the agency's mission of conserving and protecting wildlife and supporting outdoor recreation in Arizona.

Requirements

Bachelor’s degree in business administration, education, wildlife/biology, or a related field (or equivalent professional experience evaluated on a year-for-year basis).
2 to 4 years of relevant experience in a comparable position.
Proven understanding of grant and financial administration principles.
Demonstrated background in designing and implementing instructional content.
Possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment.
Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

Foundational familiarity with wildlife biology or wildlife management concepts is preferred.

Responsibilities

Lead the planning, development, and preparation of complete federal grant and award application packages, ensuring accuracy and compliance in systems like TRACS and Grant Solutions.
Monitor grant performance, track expenditures, and drive comprehensive financial reporting across diverse grant programs.
Coordinate complex grant equipment requests, manage reimbursements, monitor grant match strategy, and ensure seamless compliance across all active awards.
Develop guidance materials and mentor agency personnel on federal regulations, online compliance systems, and best practices in grant administration.
Assist in the coordination of federal grant programs under the direct supervision of the Director’s Office Compliance and Strategies Natural Resource Planner.
Work with agency grant project leaders in planning, developing, and preparing complete grant/award application packages.
Coordinate development of monitoring and review of grant performance reports, coordinate grant equipment requests or grant amendments, reimbursement requests and financial reports.
Assist in securing and monitoring grant match needs.
Provide assistance and training, including development of training content, to agency employees regarding federal requirements, online systems, compliance, etc.
Support agency audits as needed.
Assist supervisor with other administrative duties as assigned.
Assist with the review of WSFR grant packages and prepare for submission in TRACS and Grant Solutions, working closely with Department project leaders.
Review project statements, assist with review or development of grant budgets, complete federal financial forms for grant applications, compile compliance documents, identify grant match sources etc.
Review grant award letters and relay to project leaders.
Coordinate with Budget and Finance Branch on WSFR grant related issues.
Learn and interpret federal regulations and guidance materials for grant project leaders and program staff.
Develop guidance materials and training content and assist with training of project personnel.
Monitor grant performance periods, eligible and allowable activities and reporting requirements, and assist in monitoring compliance with grant requirements and communicating with project leaders and/or sub-recipients.
Monitor grant performance reporting to ensure reporting time frames are adhered to.
Coordinate with program staff to provide reporting notifications.
Review grant performance reports, format, and work with project leaders for edits as needed.
Review and monitor monthly and quarterly federal grant expenses and reimbursements at the grant level.
For pass-through federal grants, assist with risk assessment determination process, FFATA reporting process, Subrecipient determination process, and monitoring program subrecipient monitoring.
Monitor grant match requirements and targets against actuals; coordinate with Volunteer Coordinator to monitor volunteer match commitments.
Coordinate with programs to facilitate entry of construction improvements and monitoring/reporting in the TRACS Facilities and Lands Inventory modules.
Assist in preparation of state and federal audit requests and other materials for auditors, and provide additional support for audits as needed.
eCivis oversight; point of contact for account set-up and training, assistance closing out awards in eCivis.
Administrative tasks associated with budget monitoring, procurement tasks, and creating financial summaries.
Performs other duties as assigned.

Benefits

13 days’ of vacation
12 sick days
10 paid holidays
Tuition Reimbursement Program
Participation in the nationally recognized Arizona State Retirement System
Superior health care options
Vision care, dental care, pharmacy benefits, and flexible spending account (options available)
Life, long-term disability, and short-term disability insurance options are available
Many more benefit programs are available
Paid Parental Leave program