Grant Coordinator

HUMAN OPTIONS INC•Irvine, CA

1d•$77,000 - $87,000•Onsite

About The Position

The Grants Coordinator reports to the Senior Development Director and manages a portfolio of institutional funders and grants across the full grant and relationship lifecycle. This includes prospect research, funder cultivation, proposal development, grant submissions, reporting, stewardship, recordkeeping, and post-award support. The role works collaboratively across Human Options to identify funding needs, develop proposals and supporting materials, and ensure grant requirements and deadlines are met. The position coordinates grant contributors across departments, monitors goals and deliverables, develops funder-facing materials, maintains grant records and tracking systems, supports compliance and implementation, and prepares monthly grant tracking and status reports for Executive Leadership and the Board of Directors. The Grants Coordinator also serves as a liaison to funders and represents Human Options as a community ambassador, advancing awareness of the organization’s mission and relationship violence prevention and response efforts.

Requirements

Bachelor’s degree or commensurate work experience.
Exceptional writing, editing, presentation, and communication skills.
One to two years of demonstrated project-management experience.
Strong interpersonal and relationship-management skills.
Ability to collaborate with multiple staff members, synthesize information, and share gathered knowledge across the organization.
Proficiency in Microsoft Office and Raiser’s Edge or a similar CRM.
Working knowledge of grant database software such as Instrumentl.
Advanced proficiency in Microsoft Office, including Outlook, Word, and Excel.
Working knowledge of computer database entry and report generation.
Complete the 40-hour Domestic Violence Advocate certification training after hire.
Pass a background screening to the agency’s satisfaction before placement.

Nice To Haves

Three years of grant-writing experience involving government, private, and corporate grant proposals.
Familiarity with domestic violence programs.

Responsibilities

Manage a portfolio of prospective and current government, foundation, and corporate funders and grants across prospecting, cultivation, application, award, reporting, stewardship, and renewal.
Coordinate contributors across departments and organizational levels to advance proposals and reports and obtain required materials on schedule.
Identify potential barriers or delays, resolve them where appropriate, and escalate risks to the Senior Development Director when additional support or decisions are needed.
Monitor grant goals, deliverables, and outcomes with program and leadership teams to support implementation, compliance, and reporting.
Prepare grant proposals, applications, letters of inquiry, and reports for government agencies, private foundations, and corporate funders.
Compile, organize, and synthesize information through staff collaboration, database research, and other fact-finding activities for grant submissions.
Lead content development for proposals, reports, case statements, annual reports, stewardship reports, and other funder-facing materials.
Partner with Fund Development and program teams to develop communications supporting proposals, reporting, funder relations, evaluation, and knowledge sharing.
Cultivate, develop, and maintain funder relationships through meetings, site visits, correspondence, and other stewardship activities.
Apply knowledge of funder priorities, requirements, interests, and relationship history to cultivation, proposals, reporting, stewardship, and renewals or upgrades.
Serve as a knowledgeable and responsive liaison between funders and internal teams.
Work with program and leadership teams to understand program and client needs and assess the alignment and viability of funding opportunities.
Research funding opportunities that align with organizational programs, priorities, and eligibility requirements.
Identify opportunities to expand and diversify private and institutional funding in partnership with the Senior Development Director and organizational leaders.
Represent Human Options as a community ambassador, advancing awareness of its mission and relationship violence prevention and response efforts.
Maintain organized grant records, including opportunities, applications, agreements, reports, supporting documentation, and funder correspondence.
Maintain accurate grant and funder information and deadlines in Raiser’s Edge and other tracking systems, including Instrumentl.
Coordinate with appropriate teams after grant awards to ensure funder requirements, deliverables, and reporting obligations are understood and addressed.
Monitor grant compliance and implementation with leadership, program, and finance teams.
Guide and support staff on grant startup, implementation, reporting requirements, and ongoing compliance.
Identify potential compliance concerns, missed deliverables, or other challenges and elevate issues for timely resolution.
Prepare monthly grant tracking and status reports for Executive Leadership and the Board of Directors.
Collaborate with leadership and finance staff on grant-related revenue planning, forecasting, and budgeting.