EMS Grant Coordinator

Crook County Medical Services District•Sundance, WY

16h

About The Position

The EMS Grant Coordinator coordinates, plans, implements, monitors, and reports on Rural Health Transformation Program (RHTP) funding allocations and related grant-supported initiatives. The role serves as the primary liaison between CCMSD, the Crook County Emergency Medical Services District, local EMS agencies, governmental entities, healthcare organizations, and community stakeholders to support collaborative EMS planning, funding oversight, compliance, reporting, and program development. The position manages RHTP budgets, project plans, documentation, and reporting; oversees EMS-related projects from initiation through completion; coordinates funding and compliance activities with government agencies; and supports regional EMS planning, emergency preparedness, and stakeholder engagement. It also prepares reports and presentations for leadership and funding agencies, tracks outcomes, supports strategic planning, and represents CCMSD at regional, state, and community meetings. The role is primarily office-based, with occasional travel throughout Crook County and Wyoming, including travel for meetings, training, conferences, or grant-related activities. Evening meetings and community events may be required. A valid driver's license and continued insurability under CCMSD policy are required.

Requirements

Bachelor's degree in Healthcare Administration, Public Administration, Business Administration, Emergency Management, EMS Administration, Project Management, Rural Health, or a related field; equivalent combinations of education and experience may be considered.
At least three years of project management experience.
At least three years of experience in a rural healthcare, EMS, public health, hospital, or critical access healthcare setting.
Demonstrated experience managing government-funded programs, grants, or special projects.
Experience working directly with local, state, and federal agencies.
Experience preparing reports, budgets, and funding documentation.
Strong understanding of rural healthcare operations and challenges.
Knowledge of EMS systems, emergency response agencies, healthcare networks, government funding mechanisms, grant administration, and federal, state, and local regulatory requirements.
Excellent project management and organizational skills; ability to manage multiple projects simultaneously.
Exceptional written and verbal communication skills, with strong presentation and facilitation abilities.
Ability to develop and maintain collaborative partnerships and analyze financial and operational data.
Proficiency with Microsoft Office, project management software, and reporting tools.
Valid driver's license and ability to maintain insurability under CCMSD policy.
Ability to sit, stand, and walk for extended periods; ability to lift up to 25 pounds occasionally; and ability to travel to meetings, healthcare facilities, and partner organizations throughout the region.

Nice To Haves

Five or more years of progressively responsible experience in rural healthcare or EMS operations.
Experience administering RHTP, HRSA, FEMA, USDA, state EMS, or similar grant-funded programs.
Experience working with county, municipal, tribal, or state government entities.
Experience facilitating multi-agency partnerships.
Knowledge of Wyoming healthcare and EMS systems.

Responsibilities

Coordinate and manage CCMSD's Rural Health Transformation Program (RHTP) funding allocations and related projects.
Develop, track, and maintain RHTP budgets, expenditures, implementation plans, and reporting requirements.
Ensure compliance with funding requirements, deliverables, timelines, and reporting obligations; monitor funded project performance and outcomes.
Prepare financial summaries, progress reports, program evaluations, presentations, dashboards, and recommendations for leadership and funding agencies.
Coordinate project documentation and maintain comprehensive funding records that support audits and program reviews.
Plan, organize, and oversee RHTP EMS-related projects from initiation through completion, including developing scopes, timelines, milestones, and performance measures.
Facilitate project meetings and stakeholder engagement; identify project risks and mitigation strategies; monitor progress and communicate status updates to leadership.
Coordinate cross-functional teams to support successful project implementation and manage multiple projects simultaneously.
Research, monitor, and identify funding opportunities supporting EMS and rural healthcare initiatives; assist with grant-supporting documentation and funding proposals.
Build and maintain working relationships with federal, state, county, and municipal agencies, and coordinate compliance activities associated with governmental funding sources.
Attend government, healthcare coalition, and community meetings as assigned.
Serve as the primary liaison between CCMSD, the Crook County Emergency Medical Services District, and EMS agencies throughout Crook County.
Foster collaboration among EMS agencies, healthcare providers, emergency management personnel, fire departments, law enforcement, and community partners.
Coordinate regional EMS planning efforts and special initiatives; facilitate communication and information sharing among participating agencies.
Support regional emergency preparedness and response planning and advocate for rural EMS systems and healthcare providers.
Ensure project activities comply with organizational policies and applicable regulations; track key performance indicators and project outcomes.
Assist with strategic planning related to EMS growth, development, and sustainability.
Represent CCMSD in regional, state, and community meetings; coordinate outreach and facilitate community and stakeholder input into project development and implementation.