EMS Grant Coordinator

Crook County Medical Services District•Sundance, WY

About The Position

The EMS Grant Coordinator coordinates, plans, implements, monitors, and reports on Rural Health Transformation Program (RHTP) funding allocations and related grant-supported initiatives. The role serves as the primary liaison between CCMSD, the Crook County Emergency Medical Services District, local EMS agencies, government entities, healthcare organizations, and community stakeholders to support collaborative EMS planning, funding oversight, compliance, reporting, and program development. The coordinator administers RHTP funding and projects, manages budgets and documentation, monitors project performance and outcomes, and prepares reports and evaluations for leadership and funding agencies. The position also coordinates regional EMS planning and stakeholder engagement, supports emergency preparedness activities, develops partnerships, and represents CCMSD in regional, state, and community meetings. Work is primarily office-based, with occasional travel throughout Crook County and Wyoming and possible attendance at evening meetings and community events.

Requirements

Bachelor's degree in Healthcare Administration, Public Administration, Business Administration, Emergency Management, EMS Administration, Project Management, Rural Health, or a related field; equivalent combinations of education and experience may be considered.
At least three years of project management experience.
At least three years of experience in a rural healthcare, EMS, public health, hospital, or critical access healthcare setting.
Demonstrated experience managing government-funded programs, grants, or special projects.
Experience working directly with local, state, and federal agencies.
Experience preparing reports, budgets, and funding documentation.
Strong understanding of rural healthcare operations and challenges; knowledge of EMS systems, emergency response agencies, and healthcare networks.
Knowledge of government funding mechanisms and grant administration, and understanding of federal, state, and local regulatory requirements.
Strong project management and organizational skills; ability to manage multiple projects simultaneously.
Excellent written and verbal communication, presentation, and facilitation skills.
Ability to develop and maintain collaborative partnerships and analyze financial and operational data.
Proficiency with Microsoft Office, project management software, and reporting tools.
Valid driver's license and ability to maintain insurability under CCMSD policy.
Ability to sit, stand, and walk for extended periods; ability to occasionally lift up to 25 pounds and travel to meetings, healthcare facilities, and partner organizations throughout the region.

Nice To Haves

Five or more years of progressively responsible experience in rural healthcare or EMS operations.
Experience administering RHTP, HRSA, FEMA, USDA, state EMS, or similar grant-funded programs.
Experience working with county, municipal, tribal, or state government entities.
Experience facilitating multi-agency partnerships.
Knowledge of Wyoming healthcare and EMS systems.

Responsibilities

Coordinate and manage CCMSD's RHTP funding allocations and related projects.
Develop, track, and maintain RHTP budgets, expenditures, implementation plans, and reporting requirements.
Ensure compliance with funding requirements, deliverables, timelines, and reporting obligations.
Monitor funded project performance and outcomes; prepare financial summaries, progress reports, and program evaluations.
Coordinate project documentation and maintain comprehensive funding records.
Plan and oversee RHTP EMS-related projects from initiation through completion, including scopes, timelines, milestones, and performance measures.
Facilitate project meetings and stakeholder engagement activities; identify risks and develop mitigation strategies.
Monitor project progress, communicate status updates to leadership, and coordinate cross-functional teams.
Research, monitor, and identify potential RHTP opportunities supporting EMS and rural healthcare initiatives.
Assist with grant-supporting documentation and funding proposals; coordinate compliance activities for governmental funding sources.
Build and maintain relationships with federal, state, county, and municipal agencies; attend government, healthcare coalition, and community meetings as assigned.
Serve as the primary liaison between CCMSD, the Crook County Emergency Medical Services District, and EMS agencies throughout Crook County.
Foster collaboration among EMS agencies, healthcare providers, emergency management personnel, fire departments, law enforcement, and community partners.
Coordinate regional EMS planning and special initiatives; facilitate communication and information sharing among participating agencies.
Support regional emergency preparedness and response planning and advocate for rural EMS systems and healthcare providers.
Prepare reports, presentations, dashboards, and recommendations for executive leadership, boards, committees, and funding agencies.
Ensure project activities comply with organizational policies and applicable regulations; maintain records supporting audits and program reviews.
Track key performance indicators and project outcomes and assist with strategic planning for EMS growth, development, and sustainability.
Represent CCMSD in regional, state, and community meetings; coordinate outreach and facilitate community and stakeholder input into project development and implementation.