Grant and Contract Administration Manager

MACNY•Syracuse, NY

2d•Onsite

About The Position

The Manufacturers Association of Central New York (MACNY) seeks a Grant and Contract Administration Manager to manage contract administration processes and ensure operational compliance, budget adherence, and successful delivery of contract projects for statewide partners. The role combines strategic planning with operational execution and collaborates across departments to maximize grant deliverables. The position has no direct supervisory responsibilities. The manager oversees administrative and financial aspects of awarded grants, prepares and manages contract documents, monitors compliance and performance, maintains grant records, and helps ensure project deliverables and milestones align with contract expectations. The role also works with program, finance, and legal teams and provides guidance to staff on grant and contract management processes. This is a non-remote position in a typical office environment. Office hours are Monday through Friday, 8:30 a.m. to 5:00 p.m., with flexibility to support occasional activities outside regular business hours. Compensation is $70,000–$80,000 per year.

Requirements

Proven experience in nonprofit grant management and contract administration.
Strong knowledge of grant writing, budgeting, and financial reporting.
Ability to manage multiple projects and meet deadlines.
Excellent organizational, communication, and analytical skills.
Solid understanding of compliance requirements for federal, state, and private funders.
Ability to quickly learn projects and seek clarification on project activities as needed.
Proficiency with Microsoft Office Suite and related software such as Adobe.
Strong relationship-building skills with internal and external partners.
Experience working with legal entities on contracts.
Bachelor’s degree in business, public administration, or accounting.
Three or more years of contract experience.
Experience managing contracts and delivering successful legal contract resolutions.
Experience managing contracts using tracking software to accurately share data as needed.
Ability to pass a background check.
Valid driver’s license.

Nice To Haves

Nonprofit contract experience.

Responsibilities

Assemble internal budget workbooks as needed, including cost estimates and proposal justifications.
Ensure award documents meet compliance and policy standards.
Oversee administrative and financial aspects of awarded grants, including contract performance tracking and compliance monitoring.
Prepare, own, and manage contract documents, including subcontracts, consultant agreements, and amendments.
Coordinate with program, finance, and legal teams to ensure grant terms and organizational policies are met.
Analyze and resolve program contract issues or discrepancies, working with relevant parties and resources to execute effective solutions.
Maintain accurate records and catalogs of grant-related documents, including financial details and compliance reports.
Monitor grant project progress, deliverables, and milestones against contract expectations.
Promptly manage contract discrepancies and resolve them effectively.
Ensure adherence to grant agreements, MOUs, and regulatory requirements.
Maintain professional relationships with grantmaking organizations and stakeholders.
Provide staff training and guidance on grant and contract management processes.
Drive continuous improvement initiatives to increase efficiency, reduce cycle times, and enhance service delivery.
Perform other duties as assigned.