Grant Administrator - Research Administration
About The Position
The Grant Administrator coordinates internal communication throughout the award lifecycle and helps ensure accurate, complete records are maintained in Workday and the Huron Research Suite for audits and institutional reporting of research activities. The position supports the Award Management team and other Sponsored Programs Administration teams as needed, and reports to the appropriate administrator. The role monitors shared inboxes, routes and responds to messages, manages requests for faculty and institutional accounts in federal and other portals, reviews funding announcements, distributes new award announcements, and assists with records retention. It also supports NIH Loan Repayment Program certifications and special projects, including data reviews, reports, system or process transitions, and corrections to Workday or Huron Research Suite data. The Grant Administrator recommends process improvements, attends relevant training and planning meetings, works with other University areas, and maintains job-specific knowledge. The employee is expected to conduct work professionally, ethically, safely, and in accordance with applicable policies and laws.
Requirements
- Five years of similar administrative work experience; education may be substituted year for year for the required experience.
- Analytical thinking skills.
- Organization skills.
- Customer service skills.
- Time management skills.
- Communication skills.
Nice To Haves
- Master’s degree in a relevant field of study, such as accounting, business, or life sciences.
- Work experience with Workday and the Huron Research Suite.
Responsibilities
- Support the Award Management team and other teams with myResearch (Huron) functions, coordinating to ensure award information is timely and accurate.
- Monitor the SPA general inbox, mySponsoredProjects (MSP) system inbox, and SPA Operations inbox; route incoming messages to the appropriate person or office and respond to questions or requests as needed.
- Flag and report apparent system issues identified in messages received through the MSP inbox.
- Respond to requests for new faculty and institutional accounts in federal and other portals, maintain records of portal requests and communications, and periodically review and update lists of KUMC-affiliated portal accounts.
- Review and screen funding opportunity announcements received in the SPA inbox and post appropriate announcements to the Viva Engage community and other venues as appropriate.
- Send new research award announcements to designated recipients.
- Assist with maintaining, standardizing, updating, and correcting records, and with compliance with institutional and government records-retention policies.
- Respond to NIH requests for certification that KUMC faculty applicants meet NIH Loan Repayment Program requirements; obtain written confirmation from appropriate KUMC staff and submit institutional confirmation through eRA Commons.
- Assist SPA teams with special projects, including data review or entry, electronic-record reorganization or culling, and support for system or process transitions.
- In coordination with the Assistant Director for Data Management & Effort Reporting, support or independently complete projects involving reports, reviews, or data correction in Workday or the Huron Research Suite.
- Recommend improvements to communication, processes, accuracy, and customer service; work with SPA team members to accommodate system upgrades and streamline processes.
- Attend training for new Workday systems, SPA, and other KUMC topics relevant to the employee, position, or department.
- Participate in information and planning meetings concerning pre-award and award-management processes.
- Conduct work professionally and ethically, comply with KUMC policies and applicable laws and regulations, and perform responsibilities safely and securely.
- Coordinate work with other University areas to support integration and the University mission.
- Develop and maintain job-specific knowledge and skills, and participate in relevant committees, task forces, or similar activities.
Benefits
- Health, dental, and vision insurance coverage beginning on day one.
- Health expense accounts with employer contributions for employees participating in a qualifying health plan.
- Employer-paid life insurance and long-term disability insurance.
- Additional voluntary insurance plans.
- Paid vacation and sick time accruing upon hire.
- Ten paid holidays.
- One paid discretionary day after six months of employment.
- Paid time off for bereavement, jury duty, military service, and parental leave after 12 months of employment.
- Retirement program with an employer contribution.
- Additional voluntary retirement programs (457 or 403b).
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
