Grant Administrator - Research Administration

University of Kansas Medical Center • Kansas City, KS

3d

About The Position

The Grant Administrator coordinates internal communication throughout the award lifecycle and helps ensure accurate, complete records are maintained in Workday and the Huron Research Suite for audits and institutional reporting. The position supports the Award Management team and other Sponsored Programs Administration (SPA) teams, manages shared inbox communications, and administers requests for faculty and institutional accounts in federal and other portals.

The role also reviews and distributes funding opportunity announcements and new award announcements, supports records retention and NIH Loan Repayment Program certifications, and assists with SPA projects involving data, records, reports, and system or process transitions. The Grant Administrator recommends process improvements, participates in training and planning meetings, and carries out work professionally and ethically in accordance with applicable policies and laws. The position reports to the appropriate administrator.

Requirements

• Five years of similar administrative work experience; education may substitute for the required work experience on a year-for-year basis.
• Analytical thinking skills.
• Organization skills.
• Customer service skills.
• Time management skills.
• Communication skills.
• Resume and cover letter are required documents.

Nice To Haves

• Master’s degree in a relevant field such as accounting, business, or life sciences.
• Work experience with Workday and the Huron Research Suite.

Responsibilities

• Support the Award Management team and other teams with myResearch (Huron) functions, coordinating to ensure award information is timely and accurate.
• Monitor the SPA general inbox, mySponsoredProjects (MSP) system inbox, and SPA Operations inbox; route incoming messages, respond to questions or requests as needed, and flag apparent system issues.
• Respond to requests for new faculty and institutional accounts in federal and other portals, maintain records of requests and communications, and periodically review and update KUMC-affiliated account lists.
• Review and screen funding opportunity announcements received in the SPA inbox and post appropriate announcements in the KUMC Sponsored Programs Research Funding & News Viva Engage community and other venues as appropriate.
• Send announcements of new research awards to designated recipients.
• Assist with maintaining, standardizing, updating, and correcting records, and support compliance with KUMC and state and federal records retention policies.
• Respond to NIH requests for certification of faculty eligibility for the Loan Repayment Program; obtain written confirmation from appropriate KUMC staff and provide institutional confirmation to NIH through eRA Commons.
• Assist SPA teams with special projects, including data review or entry, electronic record reorganization or culling, and support for system or process transitions.
• In coordination with the Assistant Director for Data Management & Effort Reporting, support or independently complete projects involving reports, reviews, or data correction in Workday or the Huron Research Suite.
• Recommend improvements to communication, processes, accuracy, and customer service; work with SPA colleagues on system upgrades and process streamlining.
• Attend training for new Workday systems, SPA, and other relevant KUMC programs; participate in information and planning meetings on pre-award and award management processes.
• Conduct work professionally and ethically, follow applicable policies and laws, perform responsibilities safely and securely, and coordinate with other University areas in support of the University mission.
• Maintain and expand job-specific knowledge and skills and participate in relevant committees, task forces, or similar activities.

Benefits

• Health, dental, and vision insurance coverage beginning on day one.
• Health expense accounts with employer contributions for employees participating in a qualifying health plan.
• Employer-paid life insurance and long-term disability insurance.
• Additional voluntary insurance plans.
• Paid vacation and sick leave accruing upon hire.
• Ten paid holidays.
• One paid discretionary day after six months of employment.
• Paid time off for bereavement, jury duty, military service, and parental leave after 12 months of employment.
• Retirement program with an employer contribution and additional voluntary 457 or 403b retirement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed