Grant Accounting and Contract Administration Specialist (Full Time)

Nebraska Children and Families Foundation•Lincoln, NE

91d•Hybrid

About The Position

The Nebraska Children and Families Foundation (NCFF) is seeking a Grant Accounting and Contract Administration Specialist to provide essential support for the administration of contracts and grants. This role primarily focuses on reviewing partner invoices and claims to ensure expenditures comply with contract terms, deliverables, and approved budgets. The position collaborates closely with Accounting, Initiative teams, Subcontractors, and Community Partners to ensure timely and accurate processing of claims. Additional responsibilities include assisting with contract preparation, maintaining accurate records, and monitoring deliverables to ensure accountability for funds distributed through NCFF programs.

Requirements

Associate degree in business, accounting, or related field.
1-2 years of experience with managing contracts, budgeting, and/or invoicing.
Knowledge of Generally Accepted Accounting Principles (GAAP)
Strong familiarity with contract management software
Knowledge or experience working with both public and private funds
Strong analytical and computer skills including the Microsoft Suite (Excel, Word, Outlook, Teams, Sharepoint)
Excellent organization and time management skills.
Strong written, oral, and interpersonal communication skills.
Proven ability to consistently manage projects and meet deadlines.
Experience working both independently and in a team-oriented, collaborative environments.

Nice To Haves

Bachelor’s degree in business, accounting, or related field.
Experience working in a non-profit organization
Familiarity with grant accounting
Experience with Webgrants software

Responsibilities

Maintain complete and accurate records of all contractors, grantees, and consultants using NCFF’s grant management system (WebGrants)
Review and verify partner claims and invoices to ensure expenditure aligns with approved budgets, contract deliverables, and reporting requirements.
Prepare clear, timely written communications to program staff, management, contractors, and grantees regarding status updates, reporting reminders, missing documentation, and general follow-up.
Coordinate with program staff and consultants to support development and approval of budgets, progress reports, performance evaluations, and site visit documentation, as applicable.
Ensure timely receipt, tracking, and review of required reports from external partners and escalate issues when reporting requirements are not met.
Monitor budgets and expense activity; assist program teams with account maintenance, including account setup, budget revisions, expense transfers, check requests, and grant/contract closeout.
Provide necessary support for contract diligence, drafting and administration
Periodically audit documents and files to ensure accuracy, completeness, and quality of recordkeeping.
Track commitments and expenditures to lower tier entities in accordance with guidance from Legal and Finance to ensure compliance with internal, regulatory, and tax requirements.
Participate in scheduled meetings and discussions necessary to support contract, grant, and claims -review functions.
Perform other duties as assigned.