Counseling Services Coordinator (NE S 8)

University of Washington Medical Center•Seattle, WA

6d•$70,908 - $106,356•Hybrid

About The Position

The College of the Environment Office of the Dean is seeking a Graduate Student and Postdoc Services (GSPS) Specialist to lead the development, coordination, and strategic improvement of college-wide programs and services for graduate students and postdoctoral scholars. Reporting to the Director of Student and Academic Services, the specialist will expand professional and career development opportunities, strengthen coordination with unit-based Graduate Program Assistants and Graduate Program Coordinators, and foster a connected graduate and postdoctoral community across the college. The role coordinates centrally delivered programming and collaborates with grant-funded and campus-wide programs that support professional development. It also maintains web and social media resources, works with faculty, staff, and college leadership to identify needs and improve services, and contributes to projects and events across the Academic Affairs team and Dean’s Office. The Academic Affairs team serves students, postdocs, and faculty across nine degree-granting units. This is a regular, 100% FTE position with a hybrid work arrangement of telework one day or less per week. The role may require occasional evening and weekend work and travel as needed.

Requirements

A master’s degree in a STEM-related or environment-focused field and/or at least two years of experience providing student services, professional development, or career support to graduate students and/or postdoctoral scholars.
At least two years of experience collaborating with university faculty and academic leadership to support programs and initiatives.
At least two years of experience planning, coordinating, and managing events and programs.
At least two years of experience collecting, analyzing, and reporting quantitative data using advanced Excel functions and database systems.
At least two years of experience developing and maintaining tracking systems to monitor student trends, evaluate program effectiveness, and support data-informed decision-making.
Strong project management skills, including experience coordinating cross-functional teams, committees, and university-wide initiatives.
Ability to work effectively with individuals from diverse backgrounds and communicate with a broad range of stakeholders within and outside the university.
Strong self-direction, organization, prioritization, deadline management, and adaptability in a fast-paced environment.
Ability to collaborate effectively, taking on leadership and supporting roles as needed.
Strong written and verbal communication, interpersonal, presentation, and social media skills.

Nice To Haves

PhD and/or postdoctoral experience in a STEM-related or environment-focused field.
Education and/or professional experience in higher education administration, student services, or academic counseling.
Knowledge of university administrative structures, policies, and processes, particularly within a large, complex institution.
Ability to independently plan, coordinate, and manage projects and events from development through completion.

Responsibilities

Lead and improve college-wide graduate student and postdoctoral scholar programming, cooperative initiatives, and coordinated services.
Liaise with student leadership groups and support student-led initiatives and programming.
Maintain current graduate and postdoctoral webpages and social media resources aimed at graduate students.
Work with the Associate Dean and Graduate Program Coordinators to develop and refine graduate education policies, coordinating with the Graduate School to facilitate policy changes.
Work with unit Graduate Program Assistants to plan and implement college-wide graduate initiatives and events, including prospective student information sessions and new student orientation.
Support a connected community of postdoctoral scholars across the College and serve as a liaison to the National Postdoc Association and its committees.
Manage annual graduate student scholarships and research awards, as well as the College travel and meeting fund, including solicitations, reviews, and fund allocation.
Manage Dean’s Office appointments for Academic Student Employees supporting interdisciplinary teaching and research efforts, and assist with curriculum support for a small number of College of the Environment courses.
Represent the college’s graduate programs at national professional conferences as needed.
Organize and manage professional development, networking, and career services programming and resources for graduate students and postdocs, with at least one event quarterly for each audience during the academic year.
Partner with grant-funded and campus-wide programs focused on graduate student and postdoctoral career development.
Work with the Career Services Specialist to maintain a graduate and postdoctoral alumni database and update career outcomes data on webpages.
Contribute to Academic Affairs team and Dean’s Office projects and events and perform other duties as assigned.