Counseling Services Coordinator (NE S 8)

University of Washington•Seattle, WA

4d•Hybrid

About The Position

The College of the Environment Office of the Dean seeks a Graduate Student and Postdoc Services (GSPS) Specialist to lead the development, coordination, and strategic improvement of college-wide programs and services for graduate students and postdoctoral scholars. Reporting to the Director of Student and Academic Services, the position focuses on expanding professional and career development opportunities, strengthening coordination with unit-based Graduate Program Assistants and Graduate Program Coordinators, and fostering a connected graduate student and postdoctoral scholar community across the College. The role coordinates programming and grant-supported professional development, maintains web and social media resources, and works with faculty, staff, and college leadership to identify needs and improve services. It also supports graduate education policies, student initiatives, scholarships and awards, Academic Student Employee appointments, and selected course curriculum activities. The position organizes career development and networking activities, maintains alumni and career outcomes information, and contributes to other Academic Affairs team and Dean’s Office projects as assigned. The position is hybrid, with telework one day or less per week. Occasional evening and weekend work and travel may be required. It is a regular, 100% FTE position on the first shift.

Requirements

A master’s degree in a STEM-related or environment-focused field and/or at least two years of experience providing student services, professional development, or career support to graduate students and/or postdoctoral scholars.
Experience collaborating with university faculty and academic leadership to support programs and initiatives.
Experience planning, coordinating, and managing events and programs.
Experience collecting, analyzing, and reporting quantitative data using advanced Excel functions and database systems.
Experience developing and maintaining tracking systems to monitor student trends, evaluate program effectiveness, and support data-informed decision-making.
Strong project management skills, including experience coordinating cross-functional teams, committees, and university-wide initiatives.
Ability to work effectively with people from diverse backgrounds and communicate with stakeholders within and outside the university.
Self-direction, strong organization, and ability to manage competing priorities, meet deadlines, and adapt in a fast-paced environment.
Ability to collaborate effectively and take leadership or supporting roles as needed.
Strong written and verbal communication, interpersonal, presentation, and social media skills.
Willingness and ability to work occasional evenings and weekends and travel as needed.
Cover letter outlining interest in the position and how skills and experience align with the position description.

Nice To Haves

PhD and/or postdoctoral experience in a STEM-related or environment-focused field.
Education and/or professional experience in higher education administration, student services, or academic counseling.
Knowledge of university administrative structures, policies, and processes, particularly within a large, complex institution.
Ability to independently plan, coordinate, and manage projects and events from development through completion.

Responsibilities

Lead and improve college-wide graduate student and postdoctoral scholar programming, cooperative initiatives, and coordinated services.
Serve as a liaison to student leadership groups and support student-led initiatives and programming.
Maintain graduate and postdoctoral webpages and social media resources for graduate students.
Work with the Associate Dean and Graduate Program Coordinators to develop and refine graduate education policies, including facilitating policy changes with the Graduate School.
Coordinate with unit Graduate Program Assistants to plan and implement college-wide graduate student efforts and events, including prospective student information sessions and new student orientations.
Support a vibrant community of postdoctoral scholars across the College and serve as liaison to the National Postdoc Association and its committees.
Manage annual graduate student scholarships and research awards, and the College travel and meeting fund, including solicitation, review, and allocation.
Manage appointments for Academic Student Employees appointed by the Dean’s Office for interdisciplinary teaching and research efforts.
Assist with curriculum support for a small number of College of the Environment courses.
Represent the College’s graduate programs at national professional conferences as needed.
Organize and manage professional development, networking, and career services programming and resources, with at least one event per quarter for each audience during the academic year.
Partner with grant-funded and campus-wide programs focused on graduate student and postdoctoral career development.
Work with the Career Services Specialist to maintain an alumni database for graduate and postdoctoral alumni.
Maintain updated graduate and postdoctoral career outcomes data on webpages.
Contribute to Academic Affairs team and Dean’s Office projects and events and perform other duties as assigned.