Graduate Program Coordinator II - Department of English

Texas A&M University System • College Station, TX

2d • Onsite

About The Position

The Department of English at Texas A&M University is hiring a Graduate Program Coordinator II to manage the day-to-day administration of its graduate programs, including admissions, recruitment, student records, academic progress tracking, and program reporting. The coordinator serves as a primary resource for prospective and current students, coordinates onboarding and student success initiatives, supports faculty and departmental committees, and ensures compliance with university policies and procedures. The role also manages program resources, collaborates with campus partners, and contributes to the graduate student experience.

This is a staff position with regular office hours and a 40-hour work week. Occasional travel for recruitment events may be required. The listed salary is $53,900 per year.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• One year of related experience.
• Ability to move light office materials weighing up to 20 lbs.
• Ability to sit or stand for extended periods at a workstation.

Nice To Haves

• Master’s degree.
• Experience in graduate student services, admissions, or academic program coordination.
• Familiarity with TAMU systems such as GradCAS, DPSS, ARCS, and TWPMTS.
• Knowledge of graduate education processes and university systems.
• Ability to communicate effectively with faculty, staff, and students.
• Strong organizational and record-keeping skills.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office Suite and student information systems.
• Strong interpersonal skills and ability to connect with prospective and current students.

Responsibilities

• Maintain student and alumni records and prepare program reports.
• Manage program budgets, travel funding, scholarships, and tuition applications.
• Represent the program at university meetings and support policy and handbook updates.
• Serve as the primary contact for graduate admissions and manage MA, PhD, and 3+2 applications through GradCAS.
• Support admissions committees, process decisions, and prepare admission and assistantship letters.
• Coordinate recruitment initiatives, events, advertising, and fellowship nominations.
• Advise students and faculty on degree requirements, milestones, policies, and forms.
• Oversee annual review, preliminary exam, registration, and graduation paperwork.
• Support graduate student organizations and connect students with campus resources.
• Plan and coordinate new student orientation and onboarding.
• Assist international students with ISSS requirements and ELP compliance.
• Facilitate graduate assistant hiring processes in coordination with HROE and departmental business staff.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance, with Texas A&M contributing to employee health and basic life premiums.
• 12–15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs and release time.
• Free LinkedIn Learning training and webinars, with limited financial support to attend conferences, workshops, and more.
• Educational release time and tuition assistance for completing a degree while employed by Texas A&M.
• Access to Living Well, a wellness program built by employees for employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level