PharmD Recruit & Event Coord
About The Position
The UW-Madison School of Pharmacy seeks a Graduate Program Admissions and Recruitment Coordinator to join its PharmD Admissions team within the Office of Student Services. The coordinator develops and implements PharmD recruitment plans, organizes events, coordinates recruitment communications, supports admissions activities, builds relationships with prospective students and external partners, and leads a summer pharmacy program for high school students interested in pharmacy careers. The position independently coordinates outreach, prospective-student events, targeted communications, and relationship-building activities throughout Wisconsin. The coordinator represents the School of Pharmacy at high schools, colleges, career fairs, and other recruitment events and works with prospective students, families, educators, advisors, faculty, staff, students, pharmacists, alumni, and other partners. Regional travel is required, and work occasionally takes place during evenings and weekends. The role supports the School of Pharmacy’s student enrollment goals and strategic plan.
Requirements
- At least one year of experience in recruitment, admissions, event planning, program coordination, or secondary education.
- Demonstrated ability to independently plan, coordinate, and execute events or educational programs.
- Ability to manage multiple priorities, projects, and deadlines with strong organization and attention to detail.
- Excellent written and verbal communication skills.
- Experience using CRM platforms, databases, or productivity software such as Microsoft 365.
- Ability and willingness to travel regionally and work occasional evenings and weekends.
- Bachelor’s degree.
Nice To Haves
- Experience with health professions, graduate, or professional program admissions.
- Experience developing and implementing recruitment communications and marketing campaigns using digital tools and systems.
- Experience collecting, analyzing, and reporting data.
- Knowledge of career pathways in pharmacy or healthcare.
Responsibilities
- Review, evaluate, and respond to graduate program admission applications according to established policies and procedures.
- Lead the planning, programming, and implementation of the summer pharmacy program for high school students interested in pharmacist careers.
- Deliver directed admissions program messaging to internal and external audiences.
- Identify opportunities for and develop admissions and outreach events.
- Schedule event logistics and secure resources to promote the institution.
- Evaluate program effectiveness and recommend improvements.
- Develop recruitment marketing messages, registration pages, and event tracking in the CRM for prospective-student events and recruitment initiatives.
- Counsel prospective and admitted graduate students on educational planning and career opportunities.
- Identify, promote, and maintain internal and external partnerships focused on outreach, recruitment, and admission.
- Create targeted communication plans and materials based on established goals.
- Represent the School of Pharmacy at high schools, colleges, career fairs, and other recruitment events.
Benefits
- Generous vacation, holidays, and paid time off.
- Competitive insurances and savings accounts.
- Retirement benefits through the Wisconsin Retirement System (WRS).
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
