PharmD Recruit & Event Coord

University of Wisconsin Madison•Madison, WI

13d

About The Position

The UW-Madison School of Pharmacy seeks a Graduate Program Admissions and Recruitment Coordinator to join its PharmD Admissions team in the Office of Student Services. The coordinator develops and implements PharmD recruitment plans, organizes events, coordinates recruitment communications, supports admissions activities, builds relationships with prospective students and external partners, and leads a summer pharmacy program for high school students interested in pharmacy careers. The role independently coordinates recruitment outreach, prospective-student events, targeted communications, and relationship-building activities throughout Wisconsin. The coordinator represents the School of Pharmacy at high schools, colleges, career fairs, and other recruitment events, working with prospective students, families, educators, advisors, faculty, staff, students, pharmacists, alumni, and other partners. Some regional travel is required, and work occasionally takes place during evenings and weekends. The position is part of a collaborative team supporting students from initial recruitment and admissions through enrollment. The School of Pharmacy is dedicated to excellence in teaching and research and to improving health and quality of life through community, integrity, compassion, and excellence.

Requirements

At least one year of experience in recruitment, admissions, event planning, program coordination, or secondary education.
Demonstrated ability to independently plan, coordinate, and execute events or educational programs.
Demonstrated ability to manage multiple priorities, projects, and deadlines with strong organization and attention to detail.
Excellent written and verbal communication skills.
Experience using CRM platforms, databases, or productivity software such as Microsoft 365.
Ability and willingness to travel regionally and work occasional evenings and weekends.
Bachelor’s degree required.

Nice To Haves

Experience with health professions, graduate, or professional program admissions.
Experience developing and implementing recruitment communications and marketing campaigns using digital tools and systems.
Experience collecting, analyzing, and reporting data.
Knowledge of career pathways in pharmacy or healthcare.

Responsibilities

Reviews, evaluates, and responds to graduate program admission applications according to established policies and procedures.
Leads the planning, programming, and implementation of the summer pharmacy program for high school students interested in pharmacist careers.
Delivers directed admissions program messaging to internal and external audiences.
Identifies opportunities for and develops admissions and outreach events.
Schedules event logistics and secures resources to promote the institution.
Evaluates program effectiveness and recommends improvements.
Develops and implements recruitment marketing messages, registration pages, and event tracking in the CRM for prospective-student events and recruitment initiatives.
Counsels prospective and admitted graduate students on educational planning and career opportunities.
Identifies, promotes, and maintains internal and external partnerships focused on outreach, recruitment, and admission.
Creates targeted communication plans and materials based on established goals.
Represents the School of Pharmacy at high schools, colleges, career fairs, and other recruitment events.