Graduate Medical Education Specialist

INTEGRIS Health•Oklahoma City, OK

20h•Onsite

About The Position

The Graduate Medical Education (GME) Specialist manages the daily operations and program responsibilities of resident and/or fellowship training programs, ensuring compliance with Accreditation Council for Graduate Medical Education (ACGME) standards and other regulatory requirements. The role requires autonomy, discretion, and careful handling of high volumes of complex, confidential information. The specialist oversees program planning, resident and fellow recruitment, workflow analysis, databases, schedules, communications, and internal and external program relationships. The specialist collaborates with the Director for Graduate Medical Education, Medical Director, Program Director, faculty, residents and fellows, and other stakeholders. Responsibilities include maintaining accreditation documentation and educational records, managing evaluations and reporting, coordinating rotations and schedules, supporting budgets and travel, organizing educational programming, and assisting with onboarding and graduation. Additional program-specific duties may include coordinating Anesthesiology training and courses or Diagnostic Radiology rotations and the Early Specialization in Interventional Radiology pathway. The position is based in a normal office environment. The job posting notes that additional or varied physical demands and/or respiratory fit test requirements may apply and directs applicants to consult the Physical Demands Project SharePoint site or Risk Management/Employee Health for details.

Requirements

Bachelor's degree required.
Knowledge of Microsoft Office software.
Ability to communicate effectively in English, verbally and in writing.

Nice To Haves

Three years of related healthcare experience preferred.

Responsibilities

Manage daily operations of assigned GME programs and collaborate with the Director for Graduate Medical Education and Medical Director to meet program requirements and maintain ACGME accreditation.
Maintain a detailed understanding of ACGME program requirements, policies, and procedures.
Serve as a liaison between training programs and internal and external offices, including Human Resources, Information Technology, Legal, accreditation agencies, participating rotation sites, and medical licensure boards.
Manage and maintain internal and external databases, including New Innovations, ACGME ADS, NRMP, GME Track, FREIDA, and specialty-specific databases.
Maintain educational files for current residents and fellows and graduates in accordance with records-retention policies.
Prepare and report minutes for assigned GME meetings.
Manage affiliation and program letters of agreement with participating sites and other contracts as needed.
Manage evaluations of residents, fellows, faculty, rotations, and programs; analyze results with the Clinical Competency Committee and Program Evaluation Committee and determine action plans as needed.
Coordinate resident and fellow rotation, call, vacation, and conference schedules with program stakeholders.
Maintain resident and fellow vacation and leave records to ensure compliance with ACGME and specialty-board requirements.
Organize and track completion of educational programming for residents and fellows.
Submit travel authorizations, process travel and discretionary reimbursements, and manage program subscriptions and memberships.
Assist with preparation and management of operating budgets for areas of responsibility.
Support implementation and ongoing management of Clinical Learning Environment Review initiatives.
Collaborate on strategic planning for the growth and longevity of residency and fellowship programs.
For Anesthesiology programs, manage line, ultrasound-guided PIV, and intubation training processes, including schedules and sign-off review; manage the annual Fundamentals of Critical Care Support course; and manage weekly inter-residency didactics.
For Diagnostic Radiology programs, coordinate the Early Specialization in Interventional Radiology training pathway and schedule medical student rotations.
Compile, update, and submit reports to ACGME, specialty boards, and other professional organizations.
Collect and report program information for internal performance metrics determined by the Graduate Medical Education Committee.
Monitor resident and fellow reporting of case and procedure logs and work hours on electronic platforms.
Maintain readiness for ACGME site visits, coordinate visits, prepare documentation, and participate in site visits.
Participate in Special Reviews as needed to address accreditation non-compliance.
Coordinate resident and fellow recruitment, including communicating program offerings, screening applications, recommending candidates for interviews, arranging interviews, participating in rank-list selection, and following up with candidates.
Administer ERAS, NRMP, and Thalamus residency matching and interview-management platforms.
Assist with onboarding through Human Resources and collect required certification, license, and prior-training documentation.
Coordinate program-specific orientation, including Epic and ultrasound training, handbook and schedule reviews, and other training as needed.
Ensure residents and fellows have access to INTEGRIS Health systems, including the network, EPIC, and PACS.
Collect and verify training-requirement documentation, including work hours, procedure logs, and evaluations.
Coordinate resident and fellow graduation, including budget, location, menu, invitations, awards, and event program.