Graduate Medical Education Program Specialist

City of New York • New York City, NY

5d

About The Position

The New York City Office of Chief Medical Examiner (OCME) seeks a Graduate Medical Education Program Specialist to support the administration, accreditation, and coordination of its graduate medical education fellowship programs, including ACGME-accredited Forensic Pathology and selective Forensic Neuropathology and Cardiovascular Pathology fellowships. The programs provide advanced subspecialty training to physicians pursuing careers in forensic medicine. The specialist will provide administrative and accreditation support, with particular focus on ACGME compliance and the continued development of OCME’s graduate medical education programs.

The position reports directly to OCME’s Designated Institutional Official (DIO) and receives programmatic direction from the Associate Program Directors. The specialist works closely with the Associate Program Directors, Program Coordinator, fellows, faculty, other OCME staff, affiliated institutions, and other stakeholders. This is a per-diem position with an anticipated average commitment of approximately 20 hours per week. Work hours vary during the academic year according to program activities, accreditation requirements, recruitment cycles, meetings, and other fellowship needs. The successful candidate is highly organized and detail-oriented, communicates effectively, and manages multiple priorities and deadlines in a complex academic and operational environment.

OCME investigates deaths in New York City resulting from criminal violence, accidents, suicide, sudden death in apparent health, death without physician attendance, death in a correctional facility, suspicious or unusual circumstances, or cases involving applications for cremation permits. Its purpose is to protect public health and serve impartial justice through forensic science and medicine, while providing answers to families and communities. Its CARES values are Commitment, Accountability, Resilience, Excellence, and Service.

Requirements

• Baccalaureate degree from an accredited college.
• Two years of satisfactory, full-time experience related to the projects and policies to be studied in the position.
• Highly organized and detail-oriented.
• Strong communication skills.
• Ability to manage multiple priorities and deadlines in a complex academic and operational environment.

Responsibilities

• Support administration and coordination of OCME’s accredited fellowship programs, particularly ACGME accreditation, compliance, and institutional requirements.
• Maintain working knowledge of applicable ACGME Institutional Requirements, Common Program Requirements, and specialty-specific requirements; monitor accreditation requirements, reporting obligations, and deadlines.
• Manage required program and institutional information in the ACGME Accreditation Data System (ADS), including annual updates, surveys, and other submissions.
• Coordinate preparation for ACGME site visits, inspections, and reviews, including documentation, logistics, and preparation of program leadership, faculty, fellows, and staff.
• Provide administrative support for the Graduate Medical Education Committee (GMEC), including scheduling meetings, preparing agendas and materials, taking and maintaining minutes, maintaining documentation, and tracking action items.
• Support the DIO and Associate Program Directors with institutional and program-specific ACGME requirements, including annual program evaluations, Clinical Competency Committees, Program Evaluation Committees, and other required activities.
• Coordinate and maintain fellow and faculty evaluations; track fellow educational activities, milestones, procedures, scholarly activities, and other information required for accreditation and board certification.
• Support fellow recruitment, applications, interviews, selection, onboarding, and offboarding, as well as credentialing, licensure, and training administration.
• Coordinate educational and program activities, including didactic sessions, conferences, lectures, and orientations; maintain program policies, agreements, affiliation documents, and records.
• Work with the Program Coordinator and communicate with the DIO, Associate Program Directors, fellows, faculty, affiliated institutions, and other stakeholders to support fellowship operations.
• Provide administrative support for faculty appointment and promotion processes, including coordinating documentation, tracking submissions, and maintaining records.
• Support rotations of visiting medical students, residents, and other trainees at OCME, including scheduling, coordination, required documentation, institutional payments, and related processing.
• Assist with fellow scheduling and timekeeping, including preparing and maintaining schedules.
• Coordinate and support employee performance evaluations, including tracking completion and maintaining documentation.
• Perform other duties as assigned.

Benefits

• Potential eligibility for federal Public Service Loan Forgiveness and New York State student loan repayment assistance programs.
• Comprehensive health insurance benefits for the employee and family.
• Membership in the New York City Employees’ Retirement System (NYCERS) pension plan.
• Union benefits, including prescription plans and dental and optical care coverage.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level