Graduate Medical Education Program Specialist

City of New York • New York, NY

7d • $48 - $51

About The Position

The New York City Office of Chief Medical Examiner (OCME) seeks a Graduate Medical Education Program Specialist to support the administration, accreditation, and coordination of its graduate medical education fellowship programs. These include the ACGME-accredited Forensic Pathology fellowship and selective fellowships in Forensic Neuropathology and Cardiovascular Pathology. The position provides dedicated administrative and accreditation support, particularly for ACGME compliance and the continued development of OCME’s graduate medical education programs.

The position reports directly to OCME’s Designated Institutional Official (DIO) and receives programmatic direction from the Associate Program Directors. It works closely with the Associate Program Directors, Program Coordinator, fellows, faculty, and other OCME staff to manage program administration, accreditation requirements, documentation, and deadlines. Work hours vary throughout the academic year depending on program activities, accreditation requirements, recruitment cycles, meetings, and other fellowship needs. The anticipated average commitment is approximately 20 hours per week, and the position is per diem.

OCME investigates certain deaths within New York City, including deaths resulting from criminal violence, accident, suicide, sudden or unattended circumstances, correctional-facility settings, or other suspicious or unusual circumstances. Its core purpose is to protect public health and serve impartial justice through forensic science and medicine, providing answers to families and communities. The agency’s CARES values are Commitment, Accountability, Resilience, Excellence, and Service.

Requirements

• A baccalaureate degree from an accredited college.
• Two years of satisfactory, full-time experience related to the projects and policies to be studied in the particular position.

Responsibilities

• Support administration and coordination of OCME’s accredited fellowship programs, particularly ACGME accreditation, compliance, and institutional requirements.
• Maintain working knowledge of applicable ACGME Institutional Requirements, Common Program Requirements, and specialty-specific requirements; monitor accreditation requirements, reporting obligations, and deadlines.
• Maintain program and institutional information in the ACGME Accreditation Data System (ADS), including annual updates, surveys, and required submissions.
• Coordinate preparation for ACGME accreditation site visits, inspections, and reviews, including documentation, logistics, and preparation of program leadership, faculty, fellows, and staff.
• Provide administrative support for the Graduate Medical Education Committee (GMEC), including scheduling meetings, preparing agendas and materials, maintaining minutes and documentation, and tracking action items.
• Support the DIO and Associate Program Directors in institutional and program-specific ACGME requirements, including annual program evaluations, Clinical Competency Committees, and Program Evaluation Committees.
• Coordinate and maintain fellow and faculty evaluations and track fellow educational activities, milestones, procedures, scholarly activities, and other accreditation or board-certification information.
• Support fellow recruitment, applications, interviews, selection, onboarding, and offboarding, along with credentialing, licensure, and training administration.
• Coordinate educational and program activities, including didactic sessions, conferences, lectures, and orientations; maintain program policies, agreements, affiliation documents, and records.
• Work with the Program Coordinator and communicate with the DIO, Associate Program Directors, fellows, faculty, affiliated institutions, and other stakeholders to support fellowship operations.
• Provide administrative support for faculty appointment and promotion processes, including coordinating documentation, tracking submissions, and maintaining records.
• Support rotations of visiting medical students, residents, and other trainees at OCME, including scheduling, coordination, documentation, institutional payments, and related processing.
• Assist with fellow scheduling and timekeeping, including preparing and maintaining schedules.
• Coordinate and support employee performance evaluations, including tracking completion and maintaining documentation.
• Perform other duties as assigned.

Benefits

• Potential eligibility for federal Public Service Loan Forgiveness and New York State student loan repayment assistance programs.
• Comprehensive health insurance benefits for the employee and family.
• Membership in the New York City Employees’ Retirement System (NYCERS) pension plan.
• Access to union benefits, including prescription plans, dental care, and optical care coverage.

What This Job Offers

• Job Type: Part-time