Graduate Coordinator, History of Art, Penn Arts and Sciences

University of Pennsylvania

7d•$24 - $31•Onsite

About The Position

The Program Coordinator independently manages the History of Art graduate program and the Art and Archaeology of the Mediterranean World (AAMW) graduate group and provides complex academic and operational support to the Department of the History of Art. The position manages the graduate student lifecycle from application through graduation; advises students and faculty on University and Graduate Division policies and procedures; prepares reports and maintains program data; and serves as a primary liaison to the Graduate Division and other University offices. In addition to graduate program administration, the position coordinates departmental projects and operations, curriculum administration, events and programming, routine purchasing and defined program/event budgets, facilities needs, immigration processes, and student-worker supervision. The role requires independent judgment, initiative, data-informed problem-solving, and coordination across multiple functional areas with limited day-to-day supervision.

Requirements

A bachelor’s degree and 2-3 years of relevant experience, or an equivalent combination of education and experience, is required.
The successful candidate will demonstrate excellent organizational, written, verbal, and interpersonal communication skills; sound judgment and discretion; initiative; and the ability to independently manage multiple complex priorities and deadlines.
This position requires regular on-site presence to effectively perform its essential functions and support departmental operations.

Nice To Haves

Experience in higher education or academic administration is strongly preferred.
Experience advising students or faculty, interpreting policies and procedures, coordinating academic programs, supervising student employees, and working across multiple administrative functions is preferred.
Familiarity with Penn systems such as NGSS, CLSS/Curriculum Manager, Grad Funding, Concur, Penn Marketplace, or comparable systems is highly desirable.

Responsibilities

Independently manage the History of Art and AAMW graduate programs from admissions through graduation, including registration, academic progress, benchmarks, fellowships, funding records, exams and defenses, degree completion, program data, and reporting
Advise graduate students and faculty on University and Graduate Division policies, procedures, deadlines, and resources; identify and resolve administrative issues and serve as liaison to the Graduate Division and other University offices
Coordinate departmental projects and operations, facilities needs, administrative resources, correspondence, issue resolution, and student-worker hiring, training, scheduling, and supervision
Coordinate curriculum and course administration, including scheduling, permits, room assignments, enrollment information, and updates in NGSS, CLSS/Curriculum Manager, and related systems
Plan and coordinate departmental academic events and programming, including workshops, colloquia, recruitment and orientation activities, speakers, travel, lodging, catering, communications, event budgets, and expense tracking
Coordinate routine operational purchasing and defined program/event expenses, monitor spending against approved budgets or funding allocations, and partner with the department’s Financial Specialist and SAS Finance on specialized processing
Coordinate departmental components of immigration-related requests in partnership with ISSS and other University offices.

Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.