Graduate Administrative Assistant 2

Washington State University•Spokane, WA

2d•$3,738 - $4,980•Onsite

About The Position

The Graduate Administrative Assistant 2 reports to the Operations Manager and serves as the primary point of contact for the Advanced Practice and Nursing and Systems Science Departments in the College of Nursing. The role provides comprehensive administrative support to the department chair, coordinates departmental programs, and serves as a liaison between the chair and faculty. It requires sound judgment, discretion, independent work, and close collaboration with the chair, program directors, and the operations manager. The position exercises delegated authority to coordinate and provide administrative and staff support services during a supervisor’s absence, ensuring continuity of operations and adherence to established policies and procedures. This is a permanent, full-time, overtime-eligible position working on-site at WSU’s Spokane campus. The position is in the Operations Unit of the College of Nursing and is a 12-month appointment. The monthly salary range is $3,738 to $4,980.

Requirements

High school diploma or equivalent and two years of clerical, office, or administrative experience; or one year of experience as an Administrative Assistant 1; or equivalent education and experience.
Experience preparing correspondence, reports, and/or presentations.
Demonstrated ability to manage multiple projects and events.
Demonstrated experience effectively handling confidential and sensitive information.
Demonstrated experience providing exemplary customer service.
Strong computer skills, including familiarity and comfort with Microsoft Office Excel, Outlook, Word, and PowerPoint, as well as Google Docs.
Effective written and interpersonal communication skills.
Demonstrated ability to work with diverse clientele.
Ability to maintain positive working relationships with diverse groups.
Willingness and ability to take on new assignments and learn new skills as required.

Nice To Haves

Experience managing schedules and travel arrangements.
Experience working in an academic environment.
Previous experience at Washington State University.
Experience with Workday Enterprise Management System.
Five years of increasingly responsible administrative support experience.
Knowledge of rules and regulations regarding FERPA.

Responsibilities

Serve as the primary point of contact for the Advanced Practice and Nursing and Systems Science Departments in the College of Nursing.
Provide comprehensive administrative support to the department chair.
Coordinate departmental programs.
Serve as a liaison between the chair and faculty.
Collaborate with the chair, program directors, and operations manager to fulfill a broad range of responsibilities.
During a supervisor’s absence, coordinate and provide administrative and staff support services under delegated authority.
Help ensure continuity of operations and adherence to established policies and procedures.