Administrative Assistant, Graduate School
About The Position
Wayne State University is searching for an experienced Administrative Assistant, Graduate School at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Position Purpose: Provide assistance to administrative and/or academic head in a staff capacity coordinating and participating in personnel, financial, administrative and office services for a small Department within a School, College, Division, or Center/Institute of the University in order to support established operational goals, objectives and services. Work activities require the application of specialized skills acquired through a combination of job related training and on-the-job experience.
Requirements
- Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred.
- Some knowledge of and experience with University academic and/or non-academic personnel processing procedures and practices.
- Some knowledge of accounting principles and bookkeeping procedures and applications.
- Ability to communicate effectively with others.
- Ability to work under pressure and meet established deadlines.
- Some supervisory experience preferred.
- May be required to operate advanced office equipment, including software necessary for desktop publishing complex spreadsheet design and complex graphics.
- Typically, employees assigned to this classification may held a lower clerical and/or secretarial positions.
Responsibilities
- Provide assistance to administrative and/or academic head in the planning development and administration of operating budget. Reconcile various detailed general, restricted and designated fund accounts and monitor status of revenues and expenditures.
- Prepare related statistical reports, analyses and summaries on budget activities. Coordinate and participate in the preparation and processing of non-academic and academic personnel and payroll actions; establish and monitor related recordkeeping system; interpret and apply internal operating procedures, University policies and contractual agreements accordingly. Identify and resolve processing problems to ensure personnel matters are affected in a timely manner. May possess signatory authority on selected forms and documents.
- May supervise very small (1-2) part-time temporary student, college work study and technician support staff. Interview and recommend employment of, discipline and evaluation of full-time and temporary support staff. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels.
- Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University personnel to obtain and exchange information.
- Participate in and coordinate the preparation and completion of special projects and studies; collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative problems.
- Serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May represent department and/or supervisor to other University areas and outside professional groups and organizations in order to obtain and exchange information.
- May maintain calendar, schedule appointments, make arrangements for meeting and conferences, and complex travel arrangements. May perform complex typing duties and process complex documentation with the use of appropriate software.
- Perform related work as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
