GRAD MED EDU PROG COORD I, Surgery

UT Southwestern Medical Center•Dallas, TX

20h

About The Position

This position is responsible for the successful administration and coordination of one or more accredited or non-accredited residency/fellowship programs at UT Southwestern Medical Center. The coordinator works closely with the Program Director to implement and oversee program activities, including educational activities, record and database maintenance, application-process oversight, and documentation for continued accreditation. The role also provides residents and fellows with guidance on program and GME policies and administrative matters.

Requirements

Associate's degree in business administration, healthcare administration, or a related field; two years of related experience or 60 semester hours of college credit may substitute for the degree.
May be required to submit to a federal background investigation.
Organizational and time management skills.
Written and verbal communication skills.
Proficiency in Microsoft Office Suite.
Committed pursuit of knowledge in ACGME, Texas Medical Board (TMB), and other related entities' or agencies' policies and procedures.
Excellent attention to detail.
Ability to handle sensitive information with absolute confidentiality.
Ability to work in a collaborative environment.

Nice To Haves

Bachelor's degree.

Responsibilities

Coordinate and facilitate educational activities, including didactic sessions, conferences, and grand rounds, as well as program-wide events such as orientation, graduation, and retreats.
Conduct day-to-day administrative operations, maintaining program records, databases, and accreditation documentation.
Assist with resident recruitment, selection, and onboarding, including visa requirements, licensure, and credentialing.
Support residents and fellows with program policies, procedures, and administrative matters.
Work with the Program Director to ensure compliance with ACGME requirements and institutional policies.
Assist program leadership with quality initiatives and improvement projects.
Participate in professional development activities.
Coordinate resident and fellow evaluations, including scheduling, data entry, and analysis.
Assist in preparing and submitting required reports and documentation to the ACGME and other regulatory bodies.
Maintain and update program letters of agreement with affiliated institutions and training sites.
Assist with accreditation site visits, special reviews, and annual program evaluations.
Assist with developing, implementing, and tracking resident wellness programs.
Maintain effective communication with residents, fellows, faculty, staff, and other stakeholders.
Use and maintain proficiency in relevant software systems, including the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
Assist with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
Perform other duties as assigned.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare with no copay
Paid Time Off, available day one
Retirement programs through the Teacher Retirement System of Texas (TRS)
Paid parental leave
Wellness programs
Tuition reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
On-site childcare
Paid holidays
Merit increases