GRAD MED EDU PROG COORD I, Surgery

UT Southwestern Medical Center•Dallas, TX

17h

About The Position

The GME Program Coordinator I is part of the Surgery Education Office and manages graduate medical education fellowship programs within the Department of Surgery. The role provides administrative coordination and support for program operations, educational activities, recruitment and onboarding, fellow evaluations, accreditation, quality initiatives, and budget-related work. The position calls for a resourceful, detail-oriented, highly organized professional with strong prioritization, time-management, communication, and problem-solving skills. A high level of professionalism, confidentiality, and customer service is expected. The coordinator works closely with the Program Director and program leadership, and communicates with residents, fellows, faculty, staff, affiliated institutions, and other stakeholders. The role also requires proficiency with Microsoft Office and relevant program systems, including MedHub, electronic health records, and other program-specific applications.

Requirements

Associate's degree in business administration, healthcare administration, or a related field; two years of related experience or 60 semester hours of college credit may substitute for the degree.
May be required to submit to a federal background investigation.
Organizational and time-management skills.
Written and verbal communication skills.
Proficiency in Microsoft Office Suite.
Commitment to learning ACGME, Texas Medical Board, and other related entity or agency policies and procedures.
Excellent attention to detail.
Ability to handle sensitive information with absolute confidentiality.
Ability to work in a collaborative environment.

Nice To Haves

Bachelor's degree.

Responsibilities

Coordinate and facilitate fellowship program educational activities, including didactic sessions, conferences, grand rounds, orientation, graduation, and retreats.
Manage day-to-day administrative operations, including program records, databases, and accreditation documentation.
Assist with fellow recruitment, selection, and onboarding, including visa requirements, licensure, and credentialing.
Support fellows with program policies, procedures, and administrative matters.
Work with the Program Director to ensure compliance with ACGME requirements and institutional policies.
Assist program leadership with quality initiatives and improvement projects.
Participate in professional development activities.
Coordinate fellow evaluations, including scheduling, data entry, and analysis.
Assist with preparation and submission of required reports and documentation to ACGME and other regulatory bodies.
Maintain and update program letters of agreement with affiliated institutions and training sites.
Assist with accreditation site visits, special reviews, and annual program evaluations.
Maintain effective communication with residents, fellows, faculty, staff, and other stakeholders.
Use and maintain proficiency in MedHub, electronic health records, and other program-specific applications.
Assist with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
Perform other duties as assigned.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage.
100% coverage for preventive healthcare with no copay.
Paid time off available day one.
Retirement programs through the Teacher Retirement System of Texas (TRS).
Paid parental leave benefit.
Wellness programs.
Tuition reimbursement.
Public Service Loan Forgiveness (PSLF) qualified employer.
On-site childcare.
Paid holidays.
Merit increases.