886199 - GOVERNMENT OPERATIONS CONSULTANT III - 40000018 1

State of Florida•TALLAHASSEE, FL

5d•$50,585 - $52,000•Onsite

About The Position

This is a highly responsible contract management position in the Community Economic Development (CDBG) unit. The incumbent independently identifies and develops contract and grant management resources, tools, and process improvements, advocates for the Community Development Block Grant program, and contributes to team assignments, special projects, and program improvements. The position manages federal sub-grants to units of general local government for housing, public infrastructure, economic development, and other assigned projects. It ensures compliance with federal and state requirements, provides technical assistance to local governments, and monitors sub-grants. The employee administers agreements, reviews applications and supporting documents, maintains contract files and tracking data, and supports the development and implementation of training for local governments and their consultants. The role is based in FloridaCommerce’s main office in downtown Tallahassee. Overnight travel for extended periods may be required. FloridaCommerce describes its mission as supporting Florida’s economy, workforce, and local communities and helping them become more resilient to economic slowdowns and natural disasters.

Requirements

Proficiency in developing, administering, and monitoring state and/or federal grants and contracts.
Knowledge of and experience with state purchasing procedures.
Ability to coordinate and manage activities with partners.
Ability to adapt, be flexible, and handle multiple tasks.
Ability to work independently and exercise sound judgment while representing the department’s best interests.
High-level contract and grant management knowledge, skills, and abilities.
Excellent verbal and written communication and customer service skills.
Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
Ability to conduct research and prepare reports and analyses.
Ability to organize and prioritize work and complete multiple assignments on time.
Knowledge or experience necessary to manage federal, state, and/or local grants or contracts.
Ability to interpret statutes, administrative rules, and federal regulations and explain their requirements.
Effective public speaking ability.
Ability to compile data from multiple sources and present it logically.
Ability to create spreadsheets in Microsoft Excel, prepare documents in Microsoft Word, and create PowerPoint presentations.
Ability to travel overnight for extended periods.
Ability to work independently and as a member of a team.

Responsibilities

Identify and develop contract and grant management resources, tools, and process improvements for the CDBG program.
Advocate for the CDBG program and participate in team assignments, special projects, and program and process improvements.
Manage federal sub-grants to local governments for housing, public infrastructure, economic development, and other assigned projects.
Ensure compliance with federal and state requirements, provide technical assistance to local governments, and monitor sub-grants.
Plan, facilitate, and assist with negotiating agreement changes and amendments; coordinate cost and price analyses; conduct agreement and file post-audits and closeouts; complete checklists; facilitate findings of fact; and resolve agreement disputes.
Update tracking systems and maintain agreement logs in accordance with program and department policies and procedures and applicable statutory requirements.
Develop contract and grant administration goals and objectives, identify resources, interpret statutes and rules, and provide technical and administrative assistance.
Participate in developing and revising contract- and grant-related policies and procedures as needed.
Administer CDBG program agreements, including contract and grant agreements, interagency agreements, data-sharing agreements, and memoranda of understanding.
Conduct preliminary document reviews and coordinate agreement review and approval with department offices, including General Counsel, the Office of Financial Management, the Office of Budget Management, and Executive Leadership.
Prepare a risk analysis and, when required, a monitoring plan for each assigned sub-grant.
Monitor sub-grant progress through calls, email, and on-site community visits, and prepare a detailed report after each monitoring visit.
Review and process correspondence, payment requests, citizen complaints, conflicts of interest, contract modifications, wage decision requests, policies and procedures, contractor clearances, plans and specifications, procurement documents, waiver requests, and closeout requests for compliance.
Review sub-grant applications from local governments in the assigned area and prepare contract award documents.
Maintain contract files from execution through final closeout and enter data for each assigned contract into the grant tracking system.
Provide technical assistance to local governments and their consultants in the assigned area, and to all recipients on topics for which the employee is designated a subject matter specialist.
Participate in developing and delivering training workshops and webinars for local governments and their consultants.
Perform other duties as assigned.

Benefits

State group insurance coverage options, including health, life, dental, vision, and supplemental coverage.
Retirement plan options, including employer contributions.
Nine paid holidays and a personal holiday each year.
Annual and sick leave benefits.
Student loan forgiveness program, subject to eligibility.
Flexible spending accounts.
Tuition fee waivers accepted by major Florida colleges and universities.
Ongoing comprehensive training.
Career growth opportunities.
Highly skilled, professional work environment.