DOS - GOVERNMENT OPERATIONS CONSULTANT III - 45000011

State of Florida•Tallahassee, FL

1d•$50,585 - $52,000

About The Position

The Government Operations Consultant III serves as the Department of State’s Contract Administrator under section 287.057(16), Florida Statutes, and manages agency contracts for commodities and contractual services. The position is based in the Division of Administrative Services, Purchasing Office, and serves in a confidential capacity reporting to the Purchasing Manager. It establishes and maintains contract-management internal controls across agency divisions and supports compliance with legal requirements. The position maintains original contract files and financial information, advises and assists Department contract managers, tracks and reports contract issues, and facilitates resolution. It develops and maintains databases and tracking systems, ensures accurate supporting documentation, provides contract-management training, and assists with MyFloridaMarketPlace system administration and requester training. It also ensures timely entry of contracts and grant awards into the Florida Accountability Contract Tracking System, assists purchasing staff with solicitations and purchase requisitions, monitors records retention and disposition, and performs related duties as required. Regular and consistent attendance is an essential function. A Level 2 criminal background check, including fingerprinting, is a condition of employment.

Requirements

At least two years of experience in purchasing and/or procurement.
Experience in contract administration, management, and/or monitoring.
Working knowledge of contract-monitoring and quality-assurance practices.
Knowledge of state purchasing and contracting rules, regulations, procedures, techniques, practices, and interpretations, including Chapter 287, Florida Statutes, and Rule 60A, Florida Administrative Code.
Ability to compile and analyze complex information for administrative decisions.
Ability to communicate effectively, verbally and in writing.
Ability to work independently and manage project timelines with minimal supervision.
Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
Regular and consistent attendance.
Successful completion of a Level 2 criminal background check, including fingerprinting, as a condition of employment.

Nice To Haves

Experience with MyFloridaMarketPlace (MFMP) Ariba On Demand (AOD).
Knowledge of contract administration, management, monitoring, and/or quality-assurance practices.

Responsibilities

Maintain the Department’s original contract files and financial information for all contracts.
Serve as a liaison to Department contract managers and provide consultation, technical and administrative assistance, and direction for effective contract management.
Triage contract issues, track and report information, and facilitate problem resolution.
Establish and maintain databases and tracking systems, prepare reports, and ensure accurate supporting documentation and compliance with statutory requirements.
Provide agency contract-management training to divisions in conjunction with the Purchasing Manager.
Serve as Assistant MyFloridaMarketPlace System Administrator, provide assistance with creating and inactivating Ariba On Demand accounts, and train new requesters.
Coordinate education and communication activities for requesters, contract managers, and supervisors on their contract-management roles and responsibilities.
Ensure contracts and grant awards are entered into the Florida Accountability Contract Tracking System in a timely manner and provide technical assistance.
Assist purchasing staff, as needed, with formal solicitations and purchase requisitions.
Attend related meetings hosted by the Department of Management Services and Department of Financial Services, as needed.
Ensure proper disposition of eligible records and monitor Purchasing Office retention schedules.
Perform other work-related duties as required.