GOVERNMENT OPERATIONS CONSULTANT II - 64046263
About The Position
This position is a highly responsible professional position in the Bureau of Epidemiology. This position will assist with procurement activities and purchasing card activities. The position works collaboratively with others including outside vendors, distributes information to management, and recommends operational changes to the Fiscal Manager, program managers, and staff pertaining to fiscal functions, processes, and guidance within the bureau. The incumbent will also serve as a primary expert in contracts and competitive procurement for the Bureau where they will provide technical assistance and consultation to staff on contract issues. Will serve as a contract manager and stays abreast of all department contractual procedures and updates. The incumbent will monitor the provider’s performance in consultation with program staff to ensure compliance with contract and programmatic terms and conditions; Review and approve contract deliverables, expenditures, and timesheets to determine compliance with established contract terms and timeframes; Maintains all required documentation in the contracts manager’s files and SharePoint for the Bureau in accordance with Department of Health contract Management documentation requirements. The incumbent will mainly work in MFMP (AOD) system where they will act as the contract coordinator for the Bureau and provide consultation, technical assistance, and procurement guidance; Assist with the development of service specifications for bid documents, contracts, and direct orders to ensure they comply with procurement and department contract regulations. Develops and processes competitive procurements (RFQ,ITB,RFP,ITN), Contracts, contract amendments, and service purchase requisitions. The incumbent will also aid reviewing and writing Scope of Works with Section Administrators. Will Assist Section Administrators with any competitive procurement activities (such as bid solicitation, evaluation, scoring, awarding, etc.) for the bureau and develop non-competitive procurement documents (such as informal bids and single source justifications). The incumbent will be responsible for aiding or administrating meetings with vendors and colleagues for Section Administrator(s) as needed. Aids Section Administrators and colleagues on routing documents to various applications utilized in the Division for approval by Senior Management. This includes having knowledge of Federal and General Revenue Funding to resolve procurement issues and problems and recommends solutions to procurement and budgeting issues which impact services. Make purchases using state purchasing cards on behalf of Bureau of Epidemiology staff. Performs Duties as an Accountant within Purchasing Card WORKS. Reviewing and approving purchases in the WORKS System.
Requirements
- Knowledge of basic management principles and practices.
- Knowledge of the methods of data collection and analysis.
- Knowledge of office procedures and practices.
- Knowledge of Department of Health budgeting, fiscal reporting, and federal grant requirements.
- Knowledge of MFMP and P-Card Works Systems.
- Skill with the Financial Information System.
- Skill with updating the Budget Spending Plan.
- Skill with Microsoft Excel.
- Ability to conduct fact-finding research.
- Ability to work independently.
- Ability to solve problems and make decisions.
- Ability to collect, evaluate, and analyze data to develop alternative recommendations, solve problems, document work, and other activities relating to improving operational and management practices.
- Ability to understand and apply applicable rules, regulations, policies, and procedures.
- Ability to work independently.
- Ability to utilize problem-solving techniques.
- Ability to learn and communicate effectively, orally and in writing, in English.
Nice To Haves
- 1-2 years experience in MFMP
Responsibilities
- Assist with procurement activities and purchasing card activities.
- Work collaboratively with others including outside vendors.
- Distribute information to management.
- Recommend operational changes to the Fiscal Manager, program managers, and staff pertaining to fiscal functions, processes, and guidance within the bureau.
- Serve as a primary expert in contracts and competitive procurement for the Bureau.
- Provide technical assistance and consultation to staff on contract issues.
- Serve as a contract manager and stay abreast of all department contractual procedures and updates.
- Monitor provider’s performance in consultation with program staff to ensure compliance with contract and programmatic terms and conditions.
- Review and approve contract deliverables, expenditures, and timesheets to determine compliance with established contract terms and timeframes.
- Maintain all required documentation in the contracts manager’s files and SharePoint for the Bureau in accordance with Department of Health contract Management documentation requirements.
- Act as the contract coordinator for the Bureau in the MFMP (AOD) system.
- Provide consultation, technical assistance, and procurement guidance.
- Assist with the development of service specifications for bid documents, contracts, and direct orders to ensure they comply with procurement and department contract regulations.
- Develop and process competitive procurements (RFQ,ITB,RFP,ITN), Contracts, contract amendments, and service purchase requisitions.
- Aid reviewing and writing Scope of Works with Section Administrators.
- Assist Section Administrators with any competitive procurement activities (such as bid solicitation, evaluation, scoring, awarding, etc.) for the bureau.
- Develop non-competitive procurement documents (such as informal bids and single source justifications).
- Aid or administer meetings with vendors and colleagues for Section Administrator(s) as needed.
- Aid Section Administrators and colleagues on routing documents to various applications utilized in the Division for approval by Senior Management.
- Resolve procurement issues and problems, and recommend solutions to procurement and budgeting issues which impact services, with knowledge of Federal and General Revenue Funding.
- Make purchases using state purchasing cards on behalf of Bureau of Epidemiology staff.
- Perform duties as an Accountant within Purchasing Card WORKS.
- Review and approve purchases in the WORKS System.
Benefits
- Annual and Sick Leave benefits
- Nine paid holidays and one Personal Holiday each year
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
- Retirement plan options, including employer contributions
- Flexible Spending Accounts
- Tuition waivers
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
