OPS-Government Operations Consultant II - 77904052

State of Florida•TALLAHASSEE, FL

6d•Onsite

About The Position

The Wildlife Impact Management Section (WIM) is seeking an energetic and motivated candidate to serve as a Government Operations Consultant II. The incumbent serves as the primary contract manager for the Wildlife Impact Management Section. The incumbent functions as the Section’s subject matter expert on business matters regarding fish and wildlife contracts. This position drafts, develops and coordinates contracts and agreements pertaining to WIM activities, including various contractual services, agreements and the development of Scopes of Work, in coordination with the appropriate section staff. The incumbent consults with the Commission's legal counsel regarding form and legality of proposed contracts and agreements, and monitors compliance with existing contracts or other types of agreements regarding section activities. Coordinates with Finance and Budget Office staff as necessary to ensure timely and efficient management and administration of section contracts and agreements. Prepares, reviews, and maintains files to develop and track the section’s contracts and agreements. Processes and/or obtains approval, as appropriate, of vendor invoices and warrants for payment of goods received or services rendered to avoid automatic interest penalty payments to said vendors. Adheres to the provisions and requirements for Section 215.422.F.S., related State Comptroller's rules and Florida Fish and Wildlife Conservation invoice processing and warrant distribution procedures.

Requirements

A high school diploma and eight years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, or administrative work.
A bachelor’s degree can substitute for four of the eight years’ experience.
Knowledge of State of Florida procurement processes and requirements;
Experience and training in contract management;
Accounting skills;
Proficient in MS Office products, Adobe Acrobat, and other computer programs;
Ability to work well in a fast-paced work climate, and able to adhere to deadlines;
Technical writing ability;
Demonstrated leadership abilities and be able to work with minimal oversight;
Ability to multi-task in a fast-paced work environment;
Ability to track multiple projects at varying levels of completion and be able to communicate status to others effectively;
Ability to communicate effectively, verbally and in writing;
Ability to establish and maintain effective working relationships with others;
Ability to proactively find solutions and resolve issues as they arise;
Valid driver’s license

Nice To Haves

Current certification as a Florida Certified Contracts Manager (FCCM) is preferred;
Experience procuring items and services in a State of Florida agency is preferred.

Responsibilities

Draft contracts, scopes of work and other agreements that are needed for the Section and maintain contract files;
Develop contract solicitation documents;
Route contracts, invoices, and supporting documents for execution;
Coordinate with vendors for contract execution;
Monitor contract and vendor performance in conjunction with section staff;
Review contract deliverables to ensure compliance;
Resolve contract problems and disputes in coordination with section and other agency staff;
Route invoices and supporting documentation for payment;
Ensure that correct information is entered into FACTS or other contract management system as required by FWC, DFS and/or DMS;
Track payments, and budget for all section agreements;
Coordinate purchases for the Section and maintain a purchasing card;
Obtain quotes, composing purchase orders and submitting invoices for payment utilizing MyFloridaMarketPlace;
Other assignments and duties, as assigned.