GOVERNMENT OPERATIONS CONSULTANT II - 79010883 1

State of Florida • TALLAHASSEE, FL

12d • $45,060 - $60,000 • Onsite

About The Position

The Bureau of Education and Testing (BET) is responsible for protecting the health, safety, and welfare of the public by providing services to numerous boards, divisions, and professions regulated by the Department. The Examination Development and Administration Units develop, prepare, schedule, score, and manage examination administrations, while also monitoring national examinations and those contracted with private testing companies. The Continuing Education Unit monitors compliance with continuing education requirements, processes applications for education courses and providers, and administers continuing education audits.

Requirements

• Must have a high school diploma or equivalent education.
• Two years of professional experience in accounting, fiscal management, or business management areas.
• Two years of experience analyzing, compiling, reporting, and reviewing financial data.

Nice To Haves

• A bachelor’s degree from an accredited college or university with a major in accounting, finance, business management, or related field.
• Knowledge of the legislative budget process including applicable laws, statutes, rules, and regulations.
• Proficiency using MFMP, AOD, and FACTS.
• Experience in State Purchasing procedures and the procurement process.
• Florida Certified Contract Manager (FCCM).

Responsibilities

• Manages the financial operations of the Bureau of Education and Testing (BET) and serves as a contract manager for all contracts under BET’s budget.
• Assists the Bureau Chief and unit supervisors in negotiating and developing national vendor contracts for various examination creation and administration services required by BET under the direction of the division’s lead contract manager. Ensures compliance with contract approval and administration requirements. Directs the development of contract amendments, renewals, and extensions. Develops and/or directs the development of solicitations through the procurement process, such as Requests for Proposal (RFP), Requests for Quote (RFQ), and Invitations to Bid (ITB) for contractual services. Assists in the evaluation of RFP, RFQ, and ITB. Conducts Contract Monitoring Reports, verifies and processes invoices, and prepares Contract Summary Forms. Maintains tracking spreadsheets for all assigned contracts. Completes all other purchasing activities for BET, including purchase orders. Ensures BET compliance with statutory requirements for procurement of goods and services in coordination with the division’s lead contract manager.
• Serves as a liaison between BET and the Division of Certified Public Accounting (CPA Division) regarding support for escalations and inquiries about the CPA Division’s continuing professional education (CPE) Reporting Tool. Answers and responds to calls and emails to resolve escalations pertaining to the use of the CPE Reporting Tool. Reviews information in Versa Regulation, OnBase, and the CPA Reporting Tool to ensure compliance requirements are being met. Assists licensees on proper use of the CPE Reporting Tool and helps to troubleshoot and report any issues identified regarding the CPE Reporting Tool. Assists BET with the CPA Division’s CPE Audit, as needed.
• Coordinates with the division’s Budget Liaison in the monitoring of and projections of department revenues and expenses and assists in monthly expenditure reports to ensure compliance with established fiscal parameters.
• Coordinates with the division’s Budget Liaison in developing and maintaining spreadsheets, applications, and accounting systems for tracking allotment balances, encumbrances, and actual and projected expenditures for Bureau operations to ensure budgetary control.
• Assists unit supervisors and BET’s Administrative Assistant II with securing BET consultants for all board and non-board professions, entering into purchase orders, and paying invoices in accordance with statutory requirements and department’s processes.
• Purchases all materials necessary for the administration of examinations developed and proctored by BET, such as scantron grade sheets, maps for harbor pilot chartwork portion of the examination, and purchases other examination materials needed upon the Bureau Chief’s approval. Post-examinations, confirms work hours completed by on-site proctors and coordinates the processing of invoices for payment and travel vouchers.
• Develops and updates Interagency and Service Level Agreements, under the direction of the division’s lead contract manager, between BET and other units, as needed.
• Performs other related duties as may be required.

Benefits

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• Health insurance coverage (i.e. individual and family coverage) to eligible employees.
• $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED