GOVERNMENT ANALYST I - 64053692

State of Florida • Tallahassee, FL

7d • Onsite

About The Position

This is a highly responsible professional position in the Bureau of Emergency Medical Oversight, directed by the Financial Manager. The incumbent oversees and monitors the Bureau’s procurement-related activities, facilitating purchases of goods and services requested by Program Managers using Department of Health policies, procedures, and systems. The work includes advising staff on procurement methods, preparing solicitation documents, serving as a buyer in My Florida Market Place (MFMP), preparing receiving and invoice reconciliation reports, and managing the Bureau’s commodities Purchasing Card.

The incumbent maintains fiscal-year tracking lists and hard-copy files for purchases made through MFMP and the Purchasing Card. Purchase files must include balance sheets showing invoice payments and balances. The incumbent reviews records monthly to ensure invoices have been received and paid, trains Bureau staff on purchasing activities, and oversees timely and accurate monthly staff Purchasing Card reconciliations, including review and submission of the Bureau’s final reconciliation.

The position also serves as Bureau agreement/contract manager and liaison to the division’s contract unit. It provides backup analysis of SUNPASS/transponder usage reports, consults with section administrators and the Bureau budget manager about irregularities, and helps ensure the SUNPASS account remains operational and invoices are paid on time. Other duties may be assigned. The position is based at 4042 Bald Cypress Way, Tallahassee, Florida, and travel is listed as 1–25%.

Requirements

• High school diploma or GED.
• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of data collection methods.
• Knowledge of effective communication principles and techniques.
• Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to use problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively, orally and in writing, in English.
• Ability to establish and maintain effective working relationships.
• Ability to train employees and prepare effective standard operating procedures.
• Ability to meet deadlines and apply applicable fiscal rules for deposits, payments, and reconciliation.
• Ability to use proper telephone etiquette.
• Valid Florida driver’s license; the incumbent may be required to use state or county vehicles for official business.
• Must complete a security background check and/or drug screening and participate in direct deposit.
• May be preferred to perform emergency duty before, during, and/or beyond normal work hours or days.

Nice To Haves

• Certified Florida Contract Manager preferred.

Responsibilities

• Facilitate procurement of goods and services requested by Program Managers using Department of Health policies, procedures, and systems.
• Provide procurement consultation and recommend appropriate procurement methods based on program needs and Department of Health standards.
• Develop procurement solicitation documents consistent with Department of Health standards.
• Serve as a buyer in My Florida Market Place (MFMP).
• Create receiving reports and invoice reconciliation reports for purchase orders.
• Manage a commodities Purchasing Card and maintain a state Purchasing Card for Bureau purchases and travel.
• Maintain fiscal-year tracking lists and hard-copy files for MFMP and Purchasing Card purchases.
• Ensure purchase-order files contain balance sheets showing invoice payments and balances, and review the purchasing list monthly to confirm invoices have been received and paid.
• Develop and provide training to Bureau staff on purchasing activities.
• Oversee staff Purchasing Card reconciliation tasks and review and submit the Bureau’s final monthly reconciliation.
• Serve as Bureau agreement/contract manager and liaison with the division’s contract unit.
• Provide backup analysis of SUNPASS/transponder usage reports and consult with section administrators and the Bureau budget manager regarding irregularities.
• Help ensure the SUNPASS account remains operational and invoices are paid on time.
• Perform other duties as assigned.

Benefits

• Annual and sick leave benefits.
• Nine paid holidays and one personal holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED