GME Specialist

The Wright Center Medical Group•Scranton, PA

About The Position

The GME Specialist will provide administrative support to Program Directors, Associate Program Directors, GME Administration, residents and fellows as needed across all programs. Assist with documentation for faculty and resident and fellow training, including but not limited to scheduling meetings, problem solving, and maintaining program and institution files.

Requirements

High school diploma or equivalent
Minimum three (3) years administrative experience with continually increasing management and leadership responsibilities
Strong organizational and time management skills
Self-directed work ethic
Professional written and verbal communication and interpersonal skills
Previous experience should include a minimum of one (1) year working in a customer service oriented environment
Ability to work reliably in a high-volume, high-demand medical educational environment
Proficiency in Word, Excel, PowerPoint and Gmail with advanced skills in technology application
Ability to work independently and with a team
Willingness and ability to work a flexible schedule
Ability to travel as needed
High level of professionalism and confidentiality required
Professional appearance a must

Nice To Haves

Preference for experience in GME

Responsibilities

Facilitate didactic session schedules and maintain open lines of communication regarding changes in topic, date or presenter via the Google Conference Calendar
Track and maintain aspects of Residency, including: Collection of Goals & Objectives forms
Assist with data entry of completed ABIM FasTrack forms
Schedule Resident/Faculty Workshops, meetings, facilities and catering
Serve on the Orientation Planning Committee
Coordinate lab coat orders for Residents, Fellows, and Faculty each academic year
Keep various schedules and calendars up to date and review appointments as needed with program leadership
Schedule and coordinate meetings and conference calls
Coordinate Program Director/Associate Program Director correspondence
Ensure all phone calls are answered and/or redirected accordingly in a professional manner
Open and distribute pertinent mail
Coordinate all PA IPIP Residency Program Collaborative (RPC) / Community Health Center Collaborative (CHCC) Learning Sessions, inclusive of hotel accommodations, transportation, stakeholder communications and coordination with Scheduling Specialist to account for alterations to Resident/Faculty schedules
Collect and distribute information from Residents and Fellows as requested
Type memos, correspondence, reports and other documents
Attend and record minutes at various Committee meetings, and compose agendas as needed, including GME, GMEC, and patient safety
Maintain program organizational files
Assist in ACGME credentialing process for residency and fellowship, i.e. gathering information for Program Information Forms
Assist with data entry as needed and maintain accuracy in documentation via MyEvaluations
Coordinate all necessary certifications for incoming and existing trainees, including but not limited to BLS, PALS and ACLS
Complete requests for credentials and verification of training forms
Facilitate Resident/Fellow membership in appropriate organizations, including but not limited to ACP and AOA
Facilitate subscriptions/generate user accounts for incoming Residents, Fellows and Faculty for the following programs including but not limited to: UpToDate MyPatientYourPatient, ProceduresConsult
Provide continuous innovation as relates to job duties and department
Assist with licensure
Backup support for Medical Student Clerkship duties
Backup support for THC Grant Evaluation & Survey components
Support GME Specialists and Program Coordinators, as needed
Respond to all communications in a timely manner
Understand institutional policies and procedures
Perform other duties as assigned