GME Coordinator 2

University of Miami•Miami, FL

1d•Onsite

About The Position

The GME Coordinator 2 performs administrative duties in support of the assigned medical residency or fellowship program(s). The GME Coordinator 2 supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The position serves as the contact and primary resource for all GME-related activities, including but not limited to onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing.

Requirements

High School Diploma or equivalent
Minimum 2 years of relevant experience.
Skill in completing assignments accurately and with attention to detail.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Ability to work evenings, nights, and weekends as necessary.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.
Proficiency in computer software (i.e. Microsoft Office).

Responsibilities

Manages daily administrative operations for one or more medical residency or fellowship programs.
Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.
Assists in onboarding new residents/fellows by scheduling orientation and other required training, confirming lecturers, and marking attendance.
Coordinates lectures, updates departmental calendar(s), and prepares announcements through newsletters, email, or other mediums.
Acts as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.
Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference.
Handles ongoing communication to and from visitors and others efficiently.
Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
Maintains learning materials including books, journals, computers, CD-ROMs, and other audio-visual materials. Assists in the preparation of letters of agreement with affiliated programs.
Administers the resident management system for the programs, including maintaining resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.
Updates and manages program information in the Electronic Residency Application Service (ERAS).
Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.
Assists in the onboarding and training of new GME Program Coordinators and acts as a resource to them during the onboarding period.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Update Info about training programs as needed.
Attend committee meetings.
Review the Course Catalog.
Assist with transition of incoming medical students.
Review and process medical students through VSLO.
Keep a running Excel with students.
Process badges/collect badges incoming medical students.
Set up Portfolios for medical students.
Scan and maintain files for medical students.
Complete request for collection of final rotation letter.
Send student institution final assessment letter.
Submit reimbursement requests for medical students.
PLA/RotatorsDidactics/Journal Club attendance
PO’s and reimbursement
CME collection of documents and processing
Attend monthly Coordinators’ meetings.
Order office supplies as needed.
Provide back up for Breast and Endocrine Fellowships.
Perform other duties as assigned.