Global Mobility Associate

Atoms•San Francisco, CA

4h•$114,000 - $134,000•Onsite

About The Position

Atoms is hiring an in-house owner of immigration and global mobility, reporting to the Director of People Operations and working closely with Recruiting, HR, Legal, and external immigration counsel. The role advises recruiters and hiring managers on sponsorship needs, visa options, hiring entities, and realistic start dates; coordinates immigration cases from initiation through approval; and maintains accurate case records and renewal tracking. The Associate supports employees with immigration status, travel, re-entry, and green card processes, including PERM. The role also manages international relocation and destination services for employees and their families, coordinates responses to entity or policy changes, and builds the immigration program through policy documentation, templates, training, and process recommendations. This is an onsite role based in Atoms’ San Francisco office, with office-based teams working onsite five days per week.

Requirements

At least 5 years of HR, legal, or recruiting operations experience, including at least 3 years focused on immigration or global mobility.
Working knowledge of US nonimmigrant and immigrant processes, including H-1B cap and transfer, TN, E-3, O-1, L-1, PERM, and I-140/I-485.
Ability to run an immigration program independently and recognize when to involve counsel or leadership.
Experience working directly with outside immigration counsel, either in-house at a high-growth company or as a paralegal or case manager at an immigration law firm.
Experience managing a high volume of cases with accurate tracking and no missed deadlines.
Ability to explain complex immigration rules in plain language and communicate timeline changes to candidates with care.
Comfort working in a fast-moving, ambiguous environment and building processes as needed.

Nice To Haves

Experience with Greenhouse, Workday, or an immigration case management platform.
Experience supporting international relocations or non-US work permits.

Responsibilities

Advise recruiters and hiring managers on sponsorship needs, visa options, hiring entities, and realistic start dates.
Manage relationships with external immigration attorneys and coordinate immigration cases from initiation through approval.
Gather candidate and employee documents, track filings, and escalate risks to start dates or immigration status.
Maintain accurate case tracking, including visa type, stage, sponsoring entity, and key dates; produce monthly visa-expiry and renewal reports and initiate renewals ahead of deadlines.
Train the recruiting team on US visa categories, filing timelines, and entity requirements, and keep training materials current.
Answer employee questions about immigration status, travel, and re-entry; coordinate required travel documentation with counsel.
Guide employees through green card processes, including PERM.
Coordinate case-by-case assessments and outreach when entity changes, reorganizations, or policy shifts affect immigration cases.
Manage international relocation and destination services for employees and their families moving across countries.
Maintain immigration policies, process documentation, templates, and offer-letter language in partnership with Legal.
Recommend policy and process changes to the Director of People Operations.
Partner with HRBP, Total Rewards, HR Ops, and Legal to support compliance and a consistent employee experience.

Benefits

Medical, dental, and vision insurance, with multiple plans including HSA options.
Company-paid life and short- and long-term disability insurance.
Voluntary accident, critical illness, and hospital indemnity insurance.
Optional supplemental life insurance for the employee, spouse, and children.
Pet insurance discount.
401(k).
Health Savings Account (HSA).
Flexible Spending Accounts for healthcare, dependent care, and commuter expenses.
Discretionary vacation days.
8 paid holidays per year.
Paid sick time.
Paid bereavement leave.
Paid parental leave.
Potential eligibility for equity awards and an annual performance-based bonus.