Global Mobility Alliance Coordinator

AAA Mountain West Group • Florida, MA

1d

About The Position

At AAA, our Team Members strive to deliver amazing service and help our Members outsmart life’s roadblocks. We believe everything you do outside of work adds to who you are at work. The Global Mobility Alliance Coordinator provides essential administrative, operational, and governance support to the Global Mobility Alliance (GMA). Reporting to the Director & Board Secretary, this role supports the effective coordination of GMA programs, events, communications, and documentation. The coordinator ensures smooth execution of virtual and in-person engagements, assists with Board materials, and contributes to consistency, accuracy, and professionalism across GMA operations.

Requirements

• High School diploma or GED
• 2 – 5 years of administrative, event coordination, governance, or program support experience.
• Excellent organization and project coordination skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Comfort engaging with international stakeholders.
• Proficiency with Google Suite, virtual platforms, and collaboration tools.
• Ability to work independently, maintain confidentiality, and exercise sound judgment.

Nice To Haves

• Bachelor’s degree
• Experience supporting senior leaders or governance bodies is a strong asset.
• Bilingual capability in German, Spanish, Dutch, Japanese or other languages is a plus.

Responsibilities

• Assist the Director with preparation of Board agendas, meeting packets, and follow-up documentation.
• Maintain governance documentation, track action items, and ensure alignment with GMA Bylaws and governance practices.
• Help coordinate the GMA calendar, key deadlines, and digital records management.
• Support planning and execution of CEO Roundtable, Summits, regional meetings, webinars, and working groups.
• Assist with speaker coordination, technology setup, and onsite/virtual delivery.
• Partner with the conference services team on the planning for each event.
• Draft operational communications and event updates.
• Assist with newsletters, communications from the Chair, website updates, presentation slides, and digital content.
• Maintain accurate and current contact lists for CEOs, executives, and primary contacts across all GMA regions.
• Support cross-club collaboration activities by scheduling meetings, taking notes, and tracking deliverables.
• Document charters, scopes, and progress tracking for working groups and committees.
• Assist with benchmarking, collaboration initiatives, and operational reporting.
• Provide high-quality scheduling, correspondence, and document preparation support.
• Assist with research, information gathering, and preparation of strategic materials.
• Maintain professionalism and discretion in interactions with CEOs, executives, and regional partners.

Benefits

• Great Pay - opportunity to participate in AAA discretionary annual incentive plan or other incentive plans depending upon position
• 401k Matching – $1 for $1 company match up to 6% of eligible earnings per pay period
• Medical, Dental, Vision, wellness program and more!
• Paid Holidays
• Paid Time Off – Team Members accrue paid time off monthly.
• Depending on position, an additional 24 hours per year are earmarked for volunteer activities.
• Collaborative Environment – AAA will value your contribution to providing exceptional service to our members
• Free AAA Classic Membership
• AAA Product Discounts
• Tuition Reimbursement Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED