Global Events Keynote Lead

AVEVA•Lake Forest, CA

1d•Hybrid

About The Position

The Global Events Keynote Lead plans, develops, and delivers keynote experiences for AVEVA’s flagship events, including AVEVA World, IGNITE, and AVEVA Days globally. The role leads the end-to-end keynote process in partnership with executives, marketing, communications, product teams, customers, agencies, and production partners. It focuses on programme leadership, stakeholder management, and production excellence rather than content creation. For AVEVA World, the role defines keynote objectives, the audience journey, programme structure, and run of show; coordinates speakers and contributors; and oversees the integration of presentations, customer stories, product demonstrations, creative assets, videos, and stage elements. It manages speaker sourcing and readiness, rehearsals, onsite delivery, production partners, vendors, timelines, risks, and the General Session budget. It also supports regional marketing teams in delivering aligned AVEVA Day keynotes. For AVEVA Days, the role guides regional teams on keynote storytelling, content structure, production practices, timelines, reviews, rehearsals, reusable assets, and speaker selection. Success is measured by the quality and impact of keynote experiences, stakeholder satisfaction, engagement and performance KPIs, budget and timeline adherence, and year-on-year improvement. The position is described as hybrid: most roles are based at a local AVEVA office, with an expectation of working onsite 50% of working hours. The arrangement for this specific position will be confirmed during hiring.

Requirements

At least 7 years of experience working in large live events, managing keynote programmes in-house rather than at an agency.
Proven ability to manage complex content initiatives from intake and planning through execution, delivery, and reporting.
Experience working across stakeholder groups, including marketing, creative, communications, and business leadership teams.
Demonstrated success managing competing priorities in a fast-paced, matrixed environment.
Strong understanding of content development workflows, governance, and operational processes.
Experience managing large budgets.

Nice To Haves

Project management certification, ideally.

Responsibilities

Lead planning, development, and execution of keynote programmes for AVEVA World.
Define keynote objectives, audience journey, programme structure, and run of show with stakeholders.
Integrate presentations, customer stories, product demonstrations, creative assets, videos, and stage elements into cohesive keynote experiences.
Support regional marketing teams in delivering compelling and centrally aligned keynotes across AVEVA Days.
Coordinate executives, marketing, communications, product teams, customers, agencies, and production partners.
Manage executive and guest speaker engagement, including briefings, preparation, rehearsals, and onsite support.
Source and contract external speakers and talent, including opening entertainment.
Coordinate onsite logistics for external speakers, VIPs, customers, and talent, including travel, transport, accommodation, and food and beverage needs.
Develop speaker briefing materials; coordinate rehearsals; and provide onsite speaker support and coaching.
Manage the run of show, rehearsals, and onsite keynote delivery.
Oversee production of housekeeping and walk-on slides and ensure presentation slides are delivered on schedule and in the required format.
Create and execute customer onsite experiences that encourage audience enjoyment and participation.
Coordinate with production partners on assigned roles and responsibilities for onsite delivery, including audience load-in, executive production, show calling, green room management, backstage protocols, and VIP management.
Develop and manage keynote timelines, milestones, risks, and dependencies.
Coordinate cross-functional workstreams and keep stakeholders aligned.
Ensure keynote details are provided to the communications team and kept current on the website and event app.
Support selection of production partners and vendors.
Own and manage the AVEVA World General Session budget and deliver within approved financial parameters.
Manage agency, vendor, and production partner timelines and day-to-day communications; handle procurement and vendor management.
Work with the internal content studio and production partners on stage and room design.
Guide regional teams on keynote storytelling, content structure, and production best practices.
Coordinate regional keynote production timelines, reviews, and rehearsals, and enable teams with reusable assets, templates, and production standards.
Help regional teams identify speakers and presenters for impactful keynote presentations.
Improve keynote quality, audience engagement, event outcomes, and delivery against engagement and performance KPIs.