Global Advisory Executive Assistant, NY

Rothschild & Co•New York, NY

3d•$90,000 - $110,000

About The Position

Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world's financial markets. Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet. We have 4,600 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions – Global Advisory, Wealth Management, Asset Management and Five Arrows. As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward. Rothschild & Co is committed to an inclusive and supportive environment where different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference. The Executive Assistant will provide comprehensive support to a team of bankers in the Global Advisory division. The ability to multi-task while maintaining complex schedules, organizing travel and providing administrative and facilities support is essential in this position. The ideal candidate will be career-motivated and have strong administrative, communication, interpersonal and organizational skills.

Requirements

Bachelor’s Degree preferred
The ideal candidate will likely have at least five years of prior experience in a corporate environment
Strong computer skills with excellent working knowledge of Microsoft Office and Concur
Team player with strong interpersonal skills and demonstrated creative problem-solving
Ability to develop strong relationships with key internal and external stakeholders
Ability to communicate effectively with others and work well in a fast-paced team environment
Ability to work under pressure, multi-task and manage shifting priorities
Dependable and detail oriented
Self-starter, quick learner and resourceful team player
Proactive, positive attitude
Strong work ethic and availability to provide after-hours coverage as needed

Nice To Haves

Prior experience in financial services covering Managing Directors or Partners, preferred

Responsibilities

Administrative duties such as scheduling meetings, coordinating domestic and international travel arrangements, hotel reservations, booking corporate cars and dining arrangements
Meeting coordination, which includes booking conference rooms, organizing catering services and audio-visual needs, printing meeting materials and requesting security passes as well as set up and break down as needed
Proactive calendar management
Telephone coverage, greeting guests
Event planning and execution for internal events such as team lunches and happy hours as well as external events such as closing dinners
Process banker expense reports using Concur
Provide floater coverage for administrative staff for vacation and other absences
Organize office space for visiting employees from other offices
Perform research and other administrative tasks as needed by manager or bankers
Various facilities functions to be determined by manager including but not limited to the preparation and receipt of packages, mailroom monitoring and delivery, print station stock management, maintenance of the corporate office environment, new joiner desk setups and leaver desk break downs
Perform and assist with other tasks and special projects as required or assigned by manager or bankers