Executive Assistant, Global Finance Operations

Reinsurance Group of America, Incorporated•Chesterfield, MO

1d•$57,300 - $81,870•Hybrid

About The Position

Under supervision, performs complex, highly responsible and confidential secretarial and administrative support activities to executive level management and related department. RGA is a purpose-driven organization working to solve today’s challenges through innovation and collaboration. A Fortune 200 Company and listed among its World’s Most Admired Companies, we’re the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all.

Requirements

H.S. Diploma or General Education Degree (GED) GED or equivalent experience Required
7+ Years Secretarial and administrative experience Required
Experience in a global business enterprise with operations on various continents, time zones, and cultures Required
Prior experience working in fast-paced environment Required
Advanced Word, Intermediate Excel and PowerPoint skills Required
Intermediate math skills Required
Ability to maintain a high level of confidentiality Required
Ability to work independently Required
Ability to be flexible when needed, take initiative, and demonstrate accountability. Required
Intermediate oral and written communication skills demonstrating ability to share and impart knowledge. Required
Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions. Required
Intermediate investigative, analytical and problem solving skills Required
Ability to set goals, multitask and prioritize workload. Required
Intermediate level of investigative, analytical and problem solving skills Required
Ability to work well within a team environment and participate in department projects Required
Ability to balance detail with departmental goals/objectives Required
Ability to coordinate projects and handle changing priorities. Required

Nice To Haves

Associate’s Degree (AA) Preferred
Bachelor’s Degree in Arts/Sciences (BA/BS) Preferred
4+ Years Project coordination experience Preferred
Ability to foster customer service and liaise cross-functionally Preferred
Ability to demonstrate a positive and professional image Preferred
Direct business-to-business client experience Preferred

Responsibilities

Performs complex secretarial and administrative support duties which include, but not limited to; creating/preparing general to complex correspondence and spreadsheets, preparing varied and complex reports, creating/designing general to complex PowerPoint presentations and presentation materials, scheduling and maintaining complex schedules in Outlook calendar, and overseeing and coordinating internal and external events.
Performs advanced administrative support duties which include, but not limited to; coordinating travel and accommodations/coordinating/ scheduling meetings and conference calls, preparing/submitting expense report, and onboarding of new resources
Handles executive-level internal and external communications which includes; handling incoming phone calls, returning phone calls, responding to voice-mails, managing incoming e-mails by forwarding and responding to e-mails as appropriate, and creating and mailing letters and memos on behalf of Executive and department.
Acts as project manager on assigned projects, provides administrative assistance as needed on other special projects and maintains departmental file sharing and intranet site(s), as requested.
Performs department records management duties (electronic and paper), including organizing, retrieval, archiving and storage.
Oversees and performs office management duties.
Performs general administrative support duties which include, but not limited to; opening and distributing mail, preparing outgoing mail, filing and file maintenance, and copying, faxing and scanning.
Liaise with internal cross-functional teams to ensure high-degree of collaboration, communication and awareness of department priorities.
Coordinates with internal Procurement and Legal teams to ensure timely contract execution while adhering to Company policy.
Performs vendor management activities including initial review and coding of invoices to support timely approval and payment of vendor invoices.
Facilitating team building events and building/maintaining relationship with the broader RGA administrative assistant network.