Executive Assistant, Finance & Operations

Richemont • New York, NY

3d • $95,000 - $105,000 • Onsite

About The Position

The Executive Assistant to the Vice Presidents of Finance & Operations will provide core administrative support including calendar management, booking & coordinating travel, budget and expense management, and assisting with planning, negotiating large scale meetings and other ad-hoc projects as needed. This role will help to facilitate the day-to-day activities and administrative operations of the office. This role reports to the Vice President of Operations and is based in New York.

Requirements

• Bachelor’s degree
• Minimum of five years’ work experience
• Ability to communicate and liase with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills.
• High level of confidentiality, discretion, professional maturity, emotional intelligence & social etiquette.
• Advanced-level experience with Microsoft Office
• Valid work authorization for employment in the USA.

Nice To Haves

• Supporting luxury retail executives
• Events planning and project management experience
• SAP is a plus

Responsibilities

• Provide scheduling support to the Finance and Operations members of the Executive leadership team (CoDir); Manage travel schedules anticipating and resolving conflicts.
• Assist the Leadership team with administrative tasks, such as scheduling meetings, managing expense reports, invoice processing, filing, shipping, ordering supplies, receiving visitors, and planning events and coordination for team meetings.
• Book travel, hotels, car service for international and domestic travel and process corresponding expense reports accurately and in compliance with company policies.
• Manage and track departmental budgets, invoices, and expense reports; ensure accuracy, compliance, and cost-effectiveness.
• Support the team culture by organizing departmental meetings, lunches, and celebrations; Create meeting agendas and take & distribute minutes.
• Maintain strong relationships with other Executive Assistants, Senior Executives, their direct reports and global colleagues.
• Manage all administrative tasks and coordination for Sustainability benefits and initiatives including volunteer day organization and execution.
• Assist each Executive by organizing and executing special projects from start to finish with minimal guidance
• Assist in aspects of the onboarding of new team members
• Develop high-level PowerPoint presentations, Excel spread sheets and Word documents as needed.

Benefits

• Generous compensation and benefits package
• Bonus eligible
• Internal mobility is one of the best growth accelerators to develop within Richemont and our Maisons.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive