Executive Assistant, Advisory (12-Months Contract)

BDO•Montreal, QC

1d•Hybrid

About The Position

Our Montreal office is looking for an Executive Assistant to join the Advisory team and own the following responsibilities. We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada. We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development. We support your achievement of personal goals outside of the office and making an impact on your community. We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purpose. We encourage innovation and forward thinking, empowering you to embrace what’s next and help shape the future of our firm.

Requirements

Three to five+ years of working experience in an executive assistant role or similar role
Excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook)
Ability to prioritize workload and the flexibility to manage multiple tasks
Able to work quickly and take on more responsibilities over time
Ability to work in a deadline-driven work setting and deal with confidential information
Strong problem solving, analytical, and communication skills both written and oral
Value teamwork, client service, and quality in detailed work
Fluent in French
Excellent written and oral communication

Nice To Haves

Office Administration diploma or other relevant education an asset
Prior working experience at a professional services firm an asset

Responsibilities

Support partners in achieving operational goals and implementing objectives
Assist in leading strategic group initiative project streams to support the development of corporate vision
Act as a representative and ambassador for the accountable partner, facilitating communication and working independently with the firm’s leadership team as required
Support administrative tasks including scheduling & organizing meetings, travel arrangements, managing calendars, preparing reports as required
Organize and prioritize activities and strategies, taking into consideration a wide variety of time scales
Draft talking points on an array of topics as required, and ensure that the partner is prepared and in possession of information and materials required for meetings and other scheduled events
Proactively anticipate the needs of the partners, and ensure accuracy, coordination, and prioritization/optimization of partner’s time
Solicit input from and coordinate with firm leadership to track, monitor, and follow the progress of projects, revenues, action items, and business strategies that emanate from the partner and their team
Prepare reports for leadership regarding project status, revenues and keep leadership informed of project direction
General Administrative duties include but are not limited to: photocopying, scanning, report binding, typing various communication & documentation correspondence, mass mailing
Assist with partner expense reports, resource planning, and time entry
Provide ongoing administrative support to the team including, proposals, presentations, meeting minutes and more
Client interaction to support coordination of payments, information requests and follow-ups
Assist with Reception coverage as required, greeting clients when appropriate
Perform other duties as assigned