Executive Assistant, Global Investment Banking

RBC•Toronto, ON

4d•CA$75,000 - CA$100,000•Onsite

About The Position

The Executive Assistant will provide organizational support to senior executive leaders in Investment Banking. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple tasks in a very fast paced and dynamic environment.

Requirements

Secondary education and minimum 5+ years’ experience in an executive assistant capacity within a professional services environment supporting senior executives
Strong verbal and written communication skills both internally/externally
Proactive, solutions-oriented mindset and anticipate needs without being asked
Ability to partner effectively with key stakeholders and build strong collaborative relationships
Demonstrate ownership and execution of primary responsibilities
Outstanding time management skills, diplomacy, and positive can-do attitude
Ability to maintain consistent and high levels of performance
Enjoys working in a time-sensitive, fast-paced environment
Capable of multi-tasking across projects and flex when needed
Experience working on highly confidential projects with appropriate discretion and sensitivity
Strong working knowledge of Word, Excel, PowerPoint and Outlook

Nice To Haves

Experience working in Capital Markets industry is preferred

Responsibilities

Maintain schedule/calendar of key activities and ensure key business critical dates are met. Prioritize and triage as needed
Exhibit initiative and “follow-through” to help bankers as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so
Communicate on a timely basis the status of key deliverables as appropriate
Continuous and consistent performance of administrative tasks, including but not limited to, coordination of calendar/meeting arrangements, setting up conference calls, travel arrangements, restaurant reservations, catering, scanning of documents, etc.
Prepare, track and manage expense reports via expense reporting system
Review, email requests for approval (e.g.: meeting materials, reports, etc.) daily
Maintain an organized filing system, both digitally and with paper documents
Update Vacation and Absence records
Act as backup to other department staff members as needed
Participate in performing tasks on “special projects” as requested.