GFRP/CHC Project Coordinator

UNC-Chapel Hill•Chapel Hill, NC

8d•Hybrid

About The Position

As a member of the Global Food Research Program (GFRP) and the Carolina Health Collective (CHC), the Project Coordinator supports the Co-Director and coordinates business and administrative operations for both programs. The role manages administrative, record-keeping, meeting and event-planning, and financial operations across multiple programs and complex funding sources, engaging frequently with program teams and external stakeholders, including research partners, collaborators, media, and funders. The coordinator supports publications, purchasing, and travel and serves as a liaison among the Co-Director, CPC, service centers, UNC-Chapel Hill departments and schools (including the Gillings School of Global Public Health), and external constituents. The role coordinates the Co-Director’s schedules and calendars, anticipates scheduling conflicts, and makes adjustments across programs with varying funding sources. It also independently drafts, edits, and distributes internal and external communications, including emails, speaking-engagement materials, and official correspondence. The coordinator independently plans and organizes meetings and events, including stakeholder meetings, conferences, and annual events. They collect, format, and prepare publication documents and submit manuscripts to journals according to their formatting and submission requirements. The role also carries out research administration and onboarding activities to help research operations run smoothly, and resolves problems in accordance with university policies, procedures, and guidelines. The position requires thorough knowledge of university and departmental business practices, including purchasing, event planning, and travel coordination. It involves interpreting university policies and integrating procedures with external work units, including collaborating university teams around the world, funders, subrecipients, service providers, and data vendors. The schedule is Monday through Friday, 8 a.m. to 5 p.m., with a flexible schedule potentially available. This is a hybrid position requiring multiple days per week in the office at CPC.

Requirements

Thorough knowledge of university and departmental business practices and procedures, including purchasing, event coordination and planning, and travel coordination and planning.
Ability to interpret university policies and manage and streamline daily business operations in alignment with organizational goals.
Ability to integrate policies and procedures with external work units and stakeholders.
Political astuteness in communicating with a wide range of individuals.
Ability to independently draft, edit, and disseminate communications.
Resourcefulness and independent problem-solving ability.

Responsibilities

Support the Co-Director and coordinate business and administrative operations for GFRP and CHC.
Manage administrative, record-keeping, meeting and event-planning, and financial operations across programs and funding sources.
Support program teams with publications, purchasing, and travel.
Serve as liaison among the Co-Director, CPC, service centers, UNC-Chapel Hill departments and schools, and external constituents.
Coordinate the Co-Director’s schedules and calendars, anticipate scheduling issues, and make necessary changes.
Draft, edit, and disseminate internal and external communications, including emails, speaking-engagement materials, and official correspondence.
Plan, organize, and coordinate stakeholder meetings, conferences, and annual events for GFRP and CHC.
Collect, format, and prepare publication documents and submit manuscripts to journals in compliance with their requirements.
Perform research administration tasks to support smooth and efficient research activities.
Resolve problems in compliance with applicable university policies, procedures, and guidelines.
Onboard collaborators, speakers, visitors, new graduate students, and new GFRP/CHC employees.
Interpret university policies and coordinate business practices with external work units, collaborators, funders, subrecipients, service vendors, and data vendors.