General Services Manager of Administration

Flagler County•Flagler County General Services Department, FL

About The Position

This is a highly responsible administrative management position responsible for supervising administrative staff and coordinating the daily office operations, procedures, and resources of the General Services Department under the direction of the Department Director. The role coordinates development, preparation, administration, and monitoring of the department’s annual operating and capital budgets; oversees financial and accounting functions, including accounts payable, accounts receivable, procurement, payroll, and expenditure tracking; and maintains comprehensive financial and capital project records. It exercises independent judgment in administrative operations, fiscal oversight, personnel coordination, records management, and departmental reporting to support efficient operations, financial accountability, and compliance with County policies, procedures, applicable regulations, and generally accepted accounting principles. The position works closely with the Department Director and Department Managers on budgeting, financial analysis, departmental planning, and administrative procedures. It supervises administrative staff, coordinates workflows and personnel functions, and serves as a central point of coordination with County departments and external stakeholders. The manager may represent the Department Head in their absence and serves as an official departmental representative in interdepartmental meetings and reviews. During emergencies, employees are considered essential personnel and may be required to perform alternate duties. Other job-related duties may also be required. Flagler County describes its workplace as collaborative and focused on innovation, employee development, and work/life balance. The position is subject to the County’s drug-free workplace policy; some positions may require a pre-employment drug screen. The County is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities.

Requirements

Associate’s degree required; equivalent related training, education, and experience may be substituted on a year-for-year basis.
Five years of experience in administrative work required.
Three years of budgeting experience required.
Three years of supervisory experience required.
Valid State of Florida driver’s license required.
Ability to exercise sound judgment and demonstrate organizational and leadership skills, financial and analytical abilities, and attention to detail.
Ability to coordinate multiple administrative and fiscal functions while ensuring compliance with County policies, procedures, and applicable requirements.
Ability to prepare and deliver presentations, analyze data, and make recommendations.
Ability to provide leadership, counsel, motivation, and constructive performance reviews to department personnel at all levels.
Advanced proficiency with personal computers and current word-processing, spreadsheet, presentation, email, and database software.
Effective oral and written communication skills in English.
Motivated self-starter with attention to detail.
Ability to meet the stated physical requirements: light physical demand, lifting or carrying up to 20 pounds, and significant walking or standing may be required; spoken communication, hearing, and good eyesight are also specified.

Nice To Haves

Bachelor’s degree preferred.
Three years of experience in accounting and/or finance preferred.

Responsibilities

Work with the Department Director and Department Managers to develop, plan, prepare, administer, and monitor the department’s annual operating and projects budgets.
Coordinate annual budget estimates, supporting documentation, financial projections, and budget submissions.
Monitor departmental budgets, revenues, encumbrances, expenditures, and available appropriations for compliance with approved budgets, statutes, ordinances, County policies, and financial guidelines.
Analyze budget performance and financial data, identify variances, and communicate potential financial concerns to the Department Director and Division Managers.
Prepare financial reports, expenditure analyses, budget summaries, and forecasts to support planning and management decisions.
Prepare reports, presentations, and recommendations for the General Services Director, County administration, and Board of County Commissioners.
Supervise and coordinate the daily activities of administrative staff; assign and monitor work, establish processes and priorities, provide guidance and training, and evaluate performance.
Represent the General Services Department in meetings with County officials, community groups, and external agencies.
Support development and implementation of strategic plans and policies to improve operational efficiency and service delivery.
Represent the Department Head in their absence and serve as the department’s official representative in interdepartmental meetings and reviews.
Coordinate administrative workflows, personnel functions, payroll processing, records management, and departmental support services.
Ensure administrative staff maintain accurate records, meet deadlines, and follow County policies, procedures, and records-retention requirements.
Coordinate among the Department Director, Department Managers, administrative personnel, and other County departments to support departmental operations and organizational objectives.
Assist the Department Director with departmental planning, organizational coordination, and implementation of administrative procedures.
Perform related work and other job-related duties as required; perform alternate duties during emergencies when required.