Director of Administration

Archdiocese of San Antonio•San Antonio, TX

About The Position

The Director of Administration provides strategic leadership and operational oversight of the organization’s accounting, finance, and mission advancement functions. Reporting to the President, this role supports the management of diverse programs, coordinates cross-departmental efforts, maintains compliance with institutional policies and external regulations, promotes financial transparency and sustainability, and leads a dedicated team. The position calls for a strategic, service-oriented leader with nonprofit management, financial, and organizational leadership expertise who supports a mission-driven campus culture. The Director oversees the Business Office and the Communications and Mission Advancement Office; leads strategic planning and implementation; supports fundraising and resource development; and provides financial, administrative, and governance support to the President and Board of Directors. The role also includes maintaining confidentiality, following safety protocols and organizational conduct policies, and performing other duties as assigned. Travel includes up to 15% local and 5% overnight.

Requirements

Bachelor’s degree in business administration, operations, nonprofit management, accounting, finance, or a related discipline.
At least seven years of experience directing and managing administrative functions.
At least three years of supervisory experience.
At least five years of experience in accounting, finance, or development.
Demonstrated experience managing grant-funded programs.
Strong financial management skills, including budgeting, financial analysis, and nonprofit accounting.
Successful experience in fundraising, grant writing, and donor cultivation.
Reliable transportation, a valid driver’s license, and valid vehicle insurance.
Exceptional leadership and interpersonal skills, including the ability to inspire and motivate staff, Board members, and partners.
Strong strategic thinking, problem-solving, and decision-making abilities.
Excellent written and oral communication skills and the ability to engage diverse audiences.
Thorough understanding of nonprofit governance, compliance, and best practices.
Ability to manage multiple complex projects simultaneously and meet deadlines.
Cultural competency and commitment to serving diverse communities.
Understanding of project and contract management principles and practices.
Ability to identify and resolve problems in a timely manner, adapt to shifting priorities, and make sound decisions.
Ability to develop, interpret, and apply MACC policies, procedures, rules, and regulations.
Ability to inspire a shared vision and empower and motivate a team.
Understanding of operations policies and practices.
Experience with computer software, Microsoft Office Suite, financial management software, and donor management software.
Excellent management and supervisory skills, analytical skills, decision-making, and problem-solving skills.
Ability to maintain a high level of confidentiality.
Detail-oriented, organized, self-motivated, and able to work independently and as part of a team.
Good critical-thinking and problem-solving skills.

Nice To Haves

Master’s degree in business administration or a related field.
Bilingual in English and Spanish.
Solid understanding of and ability to adhere to Generally Accepted Accounting Principles (GAAP).

Responsibilities

Ensure the organization’s financial health and sustainability.
Oversee annual budget development and management, financial reporting, and audit processes.
Work with the Business Office to monitor budgets, approve expenditures, review check issuance, and identify efficiencies.
Assist departments with developing and managing budgets and reporting project budgets and performance.
Support financial compliance and reporting in coordination with auditors and Business Office personnel.
Support Programs Leadership in delivering programs effectively, efficiently, and in compliance with regulations and funding requirements.
Support fundraising and resource development, including event planning and execution, grant writing, donor cultivation, and exploring innovative financing mechanisms.
Maintain an internal audit process.
Ensure administrative adherence to internal policies, accreditation standards, and federal and state regulations, including FERPA, Title IX, and ADA.
Develop and update organizational administrative policies and procedures.
Coordinate annual reviews of internal controls and risk management processes.
Draft institutional memos, procedural documents, and reports as needed.
Work with the President to support the Board of Directors and effective governance and strategic oversight.
Prepare regular, transparent reports for the President to review and submit to the Board regarding organizational performance, finances, and strategic initiatives.
Work with the President and the Board Finance Committee to oversee the College’s financial and accounting operations.
Lead school strategic planning in alignment with MACC’s mission and ensure strategic goals are implemented.
Work with the President to implement short- and long-term organizational goals, plans, objectives, policies, and operating procedures.
Provide leadership to staff to align their work with MACC’s mission and strategic goals.
Help the President and Board evaluate the strategic plan in collaboration with the Strategic Planning Board and staff.
Oversee the Business Office and the Communications and Mission Advancement Office.
Foster a positive, collaborative, and results-oriented organizational culture.
Keep abreast of trends, best practices, and policy changes in education and nonprofit management.
Follow daily safety training and protocols and take precautions to protect the safety and well-being of self and others.
Protect confidential information, including client, donor, investigation, and financial information.
Adhere to the Code of Conduct and Faith and Moral Policy, and take a solution-oriented, collaborative approach that supports the organization’s mission and vision.
Perform other duties as assigned.