Director of Administration

Mexican American Catholic College•San Antonio, TX

About The Position

The Director of Administration provides strategic leadership, operational oversight, and integration of the organization’s accounting, finance, and mission advancement. Reporting to the President, this role supports MACC’s mission by helping manage its diverse programs, coordinating cross-departmental efforts, maintaining compliance with institutional policies and external regulations, ensuring financial transparency and sustainability, and leading a dedicated team. The position calls for a strategic, service-oriented leader with nonprofit management, strategic development, oversight, due diligence, and financial expertise who can foster a mission-driven campus culture. The Director oversees financial health and sustainability, including budgeting, financial reporting, audits, expenditure review, internal audit processes, and coordination with the Business Office and auditors. The role also supports program compliance and effectiveness and assists with fundraising and resource development through events, grant writing, donor cultivation, and exploration of innovative financing mechanisms. The Director ensures administrative compliance with policies, accreditation standards, and applicable regulations; develops and updates administrative policies and procedures; and coordinates reviews of internal controls and risk management. The role prepares institutional communications and reports, supports the President’s work with the Board and Finance Committee, and leads strategic planning and implementation. It oversees the Business Office and the Communications and Mission Advancement Office, develops staff alignment with organizational goals, and promotes a collaborative, results-oriented culture. Additional duties include maintaining confidentiality, following safety protocols and organizational policies, and performing other assigned duties. This is a full-time, exempt position scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m., with evenings and weekends as needed. Travel includes up to 15% local travel and 5% overnight travel.

Requirements

Bachelor’s degree in business administration, operations, nonprofit management, accounting, finance, or a related discipline.
At least seven years of experience directing and managing administrative functions.
At least three years of experience in a supervisory role.
At least five years of experience in accounting, finance, or development.
Demonstrated experience managing grant-funded programs.
Strong financial management skills, including budgeting, financial analysis, and nonprofit accounting.
Successful experience in fundraising, grant writing, and donor cultivation.
Reliable transportation.
Valid driver’s license.
Valid vehicle insurance.
Exceptional leadership and interpersonal skills, including the ability to inspire and motivate staff, Board members, and partners.
Strong strategic thinking, problem-solving, and decision-making abilities.
Excellent written and oral communication skills and the ability to engage diverse audiences.
Thorough understanding of nonprofit governance, compliance, and best practices.
Ability to manage multiple complex projects simultaneously and meet deadlines.
Cultural competency and commitment to serving diverse communities.
Grasp of project and contract management principles and practices.
Ability to identify and resolve problems in a timely manner, adapt to shifting priorities, and make sound decisions.
Ability to develop, interpret, and apply MACC policies, procedures, rules, and regulations.
Ability to inspire a shared vision and empower and motivate a team.
Understanding of operations policies and practices.
Experience with computer software, Microsoft Office Suite, financial management software, and donor management software.
Excellent management and supervisory skills.
Excellent analytical, decision-making, and problem-solving skills.
Ability to maintain a high level of confidentiality.
Detail-oriented, organized, self-motivated, and able to work independently and as part of a team.
Good critical-thinking and problem-solving skills.

Nice To Haves

Master’s degree in business administration or a related field.
Bilingual in English and Spanish.
Solid understanding of and ability to adhere to Generally Accepted Accounting Principles (GAAP).

Responsibilities

Ensure the financial health and sustainability of the organization.
Oversee development and management of the annual budget, financial reporting, and audit processes.
Work with the Business Office to monitor budgets, approve expenditures, review check issuance, and identify efficiencies.
Assist departments with developing and managing budgets and reporting project budgets and performance.
Support financial compliance and reporting in coordination with auditors and Business Office personnel.
Support Programs Leadership in delivering programs effectively, efficiently, and in compliance with applicable regulations and funding requirements.
Support fundraising and resource development, including event planning and execution, grant writing, donor cultivation, and exploration of innovative financing mechanisms.
Maintain an internal audit process.
Ensure administrative adherence to internal policies, accreditation standards, and federal and state regulations, including FERPA, Title IX, and ADA.
Develop and update organizational administrative policies and procedures.
Coordinate annual reviews of internal controls and risk management processes.
Draft institutional memos, procedural documents, and reports as needed.
Work with the President to support effective governance and strategic oversight by the Board of Directors.
Provide the President with transparent reports for Board submission on organizational performance, finances, and strategic initiatives.
Work with the President and the Board Finance Committee to oversee the College’s financial and accounting operations.
Lead school strategic planning aligned with MACC’s mission and ensure strategic goals are implemented.
Work with the President to implement short- and long-term organizational goals, plans, objectives, policies, and operating procedures.
Provide visionary leadership to staff and ensure alignment with MACC’s mission and strategic goals.
Help the President and Board evaluate the strategic plan in collaboration with the Strategic Planning Board and staff.
Oversee the Business Office and the Communications and Mission Advancement Office.
Foster a positive, collaborative, and results-oriented organizational culture.
Keep abreast of trends, best practices, and policy changes in education and nonprofit management.
Follow safety training and protocols and take precautions to protect the safety and well-being of self and others.
Protect confidential information, including client, donor, investigation, and financial information.
Adhere to the Code of Conduct and Faith and Moral Policy.
Use a solution-oriented approach and promote collaboration and commitment to the organization’s mission and vision.
Perform other duties as assigned.