Superintendent of Administration

Des Plaines Park District•Des Plaines, IL

5d•$92,045 - $95,000•Onsite

About The Position

The Superintendent of Administration oversees the Des Plaines Park District’s risk management, board relations, ADA compliance, short- and long-term planning, grant administration, and project management. Under the direction and supervision of the Director of Administration & HR, this role supports efficient operations and organizational excellence through innovation, analysis, recommendations, and process improvements. The position also handles projects assigned by the Executive Director and provides feedback on programs.

Requirements

Bachelor’s degree in Accounting, Finance, Business, Recreation, or a related field.
At least five years of work experience in a related position.
Experience working in a team-oriented, collaborative environment.
Knowledge and experience with Microsoft Office applications; proficiency in MS Office, Adobe Acrobat, and RecTrac, especially Excel.
Excellent strategic, operational, analytical, problem-solving, and technical skills.
Excellent time-management skills and ability to manage multiple projects simultaneously.
Advanced planning skills and strong written and oral communication skills.
Ability to create and maintain positive and effective working relationships, foster high morale and enthusiasm, solve problems, and produce accurate work on time.
Valid driver’s license.
CPR, First Aid, and AED certification within three months of employment.

Nice To Haves

Related work experience in the recreation industry is preferred.
Experience working with Special Recreation Associations is preferred.
Experience with various database software is preferred.
CPRP certification is preferred.

Responsibilities

Serve as the District’s safety contact and chair the Risk Management Committee, including preparing agendas, materials, and minutes.
Coordinate facility and program inspections and follow up on issues requiring action.
Oversee investigations and coordination of property, vehicle, and workers’ compensation claims with PDRMA; track incidents and accidents for trends.
Coordinate safety training for full-time staff and assist supervisors with part-time staff training; prepare and monitor the safety operating budget; manage PDRMA’s loss control review.
Serve as the District’s ADA Compliance Officer and primary contact for disability-related inquiries, complaints, and accommodation requests.
Liaise with SRA, attend member agency meetings as needed, and review and reconcile SRA invoices.
Oversee the hiring, onboarding, training, and evaluation of inclusion staff; assess participant support needs and coordinate accommodations, adaptive equipment, support services, and individualized inclusion plans.
Conduct accessibility assessments and evaluate programs and events for accessibility and inclusive participation; develop and deliver ADA, accessibility, disability awareness, and inclusion training.
Develop budgets for special recreation, inclusion services, ADA capital projects, and equipment purchases.
Coordinate and prepare materials for regular and special Park Board meetings; attend meetings, prepare minutes, and ensure postings comply with the Open Meetings Act.
Keep current on Board communications and Open Meetings Act requirements, provide guidance to the Board and Executive Director as the designated representative, and support Board members as requested.
Analyze and interpret complex or ambiguous data, develop recommendations, prepare program and data analyses, and draft reports and presentations for senior management and the Executive Director.
Research best practices, industry trends, and innovative ideas; assess their applicability and implementation potential, and coordinate research on performance, capacity, and innovation.
Direct cross-departmental working groups and coordinate special projects, including team selection, budget needs, timelines, progress reporting, and document archiving.
Assist the Director of Business with grant administration; administer compliance with Illinois Grant Accountability and Transparency Act requirements and track, monitor, and report on grant projects.
Monitor and report on the effectiveness of new programs and projects; help coordinate special events, attend functions, and work with department heads to ensure event details are completed.
Monitor and track the District’s state and national accreditation efforts, including agreements, ordinances, policies, and manuals.
Assist the Executive Director with daily administrative operations, sensitive or confidential projects, and coordination and maintenance of short- and long-term plans.
Provide backup support for bi-weekly payroll preparation, processing, and distribution.
Serve as liaison to the Des Plaines Friends of the Parks 501(c)(3) foundation; manage the Dual Agency Scholarship Program and track and prepare donation requests.
Serve as District Notary Public and obtain and maintain the required commission.
Chair the Environmental Committee (Green Team) and oversee the District’s Environmental Plan; participate actively in the Employee Relations Committee.
Prepare routine and special reports, attend project meetings, assist with projects and events, serve on assigned committees, maintain familiarity with relevant technologies, and perform other District-related duties as requested, including filling vacant positions until they are filled.
Maintain current skills in technologies essential to effective project development and management.

Benefits

Medical, dental, and vision coverage.
Basic life insurance and voluntary additional life coverage.
IMRF Defined Benefit Pension.
457 Defined Contribution Plan.
Paid sick, vacation, and personal time off.
Medical Flexible Spending Account.
Health Savings Account with employer contribution for applicable HDHP plans.
Park District facility and program discounts.
Use of recreational and revenue facilities at no charge during active employment, including for dependents.
Meeting and party spaces rented at 75% off the resident rate; revenue facilities discounted by 25%.
No charge for general programs and preregistration, subject to exclusions.
50% discount on camps and leader programs at resident rates, excluding trips and contractual programs.
Discounted contractual classes and programs.
25% discount on One-on-One Classes.
25% discount on specified sports and swim programs.
Special events are free with preregistration; ticketing may be required for attendance.
Use of golf facilities at no charge, including Golf Center Golf Course, Lake Park, and Mountain View Adventure Center.