General Office Clerk

Findlay Kia St. George•St. George, UT

3d•Onsite

About The Position

The General Office Clerk provides deal compliance, inventory control, and wholesale sales support within the business office. The role verifies that internal controls and asset-safeguarding procedures are followed, processes documents efficiently and on time, and ensures regulatory compliance procedures are followed. The clerk performs compliance verification for vehicle transactions and provides ongoing support to managers. Accuracy and attention to detail are essential. This is a full-time, onsite position with standard hours Monday through Friday, 8:00 a.m. to 5:00 p.m. Business needs and deadlines, particularly payroll and month-end work, may affect those hours. Local travel to various worksites may be required, as may overnight out-of-state travel for management training or manufacturer meetings.

Requirements

Attention to detail and accuracy.
Effective professional written and verbal communication with customers, vendors, management, subordinate staff, and coworkers.
Ability to manage multiple daily tasks and use advanced organizational skills.
Ability to use office equipment to its full function.
Ability to use computer software and systems.
Maintain ethical and consistent practices at all times.
Ability to frequently sit, stand, walk, drive, talk, write, type, and hear.
Ability to occasionally lift office products and supplies weighing up to 20 pounds.

Responsibilities

Verify deal documents, internal documents, and processes against applicable compliance requirements, including local, state, and federal laws, before billing; document errors or missing items and inform the supervisor for resolution instructions.
Ensure monthly physical inventories are completed and submitted to the office manager for reconciliation.
Reconcile selected accounts monthly and analyze and report abnormalities.
Review and reconcile schedules throughout the month, and meet with the office manager on assigned dates before adjusting entries are made.
Ensure proper approvals are obtained for transactions and entries.
Process wholesale transactions and post them through accounting to the general ledger.
Process additional work, including titles and payments, needed to complete wholesale billing; meet auction deadlines and regulatory requirements; send titles by express delivery; follow up on pending transactions; and maintain a status spreadsheet.
Stock in new and used vehicle inventory promptly as workflow requires.
Scan work papers processed as part of the role and other documents as assigned by the supervisor.
Follow the General Office Clerk daily checklist unless directed otherwise by the immediate supervisor.
Perform additional tasks assigned by the supervisor.
Maintain a professional appearance.
Communicate professionally with required contacts electronically, in person, by phone, or through other communication methods.