General Office Clerk

Findlay Kia St. George•St. George, UT

2d•Onsite

About The Position

The General Office Clerk provides deal compliance, inventory control, and wholesale sales support within the business office. The role verifies that internal controls and asset-safeguarding procedures are followed, processes documents efficiently and on time, and ensures regulatory compliance for vehicle transactions. It also provides ongoing support to managers and requires attention to detail and accuracy. The employee works regularly in an office setting and may work outdoors while conducting audits or transporting documents between dealerships. As needed, the role may involve working near or in the service and parts department, where noise and automotive repair fumes may be present. Local travel to various worksites may be required, as well as occasional overnight out-of-state travel for management training or manufacturer meetings. This is a full-time, onsite position, generally Monday through Friday from 8:00 a.m. to 5:00 p.m.; business needs and deadlines, particularly payroll and month-end, may require otherwise.

Requirements

Attention to detail and accuracy.
Effective professional written and verbal communication with customers, vendors, management, subordinate staff, and coworkers.
Ability to manage multiple daily tasks and use advanced organizational skills.
Ability to use office equipment to its full function.
Ability to use computer software and systems.
Must maintain ethical and consistent practices.
Ability to frequently sit, stand, walk, drive, talk, write, type, and hear.
Ability to occasionally lift office products and supplies weighing up to 20 pounds.

Responsibilities

Verify deal documents, internal documents, and processes for compliance before billing, including applicable local, state, and federal requirements.
Document errors or missing documents and inform the supervisor for instructions on resolving them.
Ensure monthly physical inventories are completed and submitted to the office manager for reconciliation.
Reconcile selected accounts monthly and analyze and report abnormalities.
Review and reconcile schedules throughout the month, and meet with the office manager on assigned dates before making adjusting entries.
Ensure appropriate approvals are obtained for transactions and entries.
Process wholesale transactions and post them through accounting to the general ledger.
Process additional work, including titles and payments, required to complete wholesale billing, meeting auction deadlines and regulatory requirements.
Send titles by express delivery, follow up on pending transactions, and maintain a status spreadsheet.
Stock in new and used vehicle inventory in a timely manner as workflow demands.
Scan work papers processed as part of the role and other documents as assigned by the supervisor.
Follow the General Office Clerk daily check sheet unless directed otherwise by the immediate supervisor.
Perform additional tasks assigned by the supervisor.
Maintain a professional appearance and communicate professionally with required contacts through appropriate channels.
Travel locally to worksites and, when requested for management training or manufacturer meetings, travel overnight out of state.