General Office Assistant 5-E7 (Receptionist) - Executive Office
About The Position
This position serves as the general/informational phone line receptionist and is responsible for receiving and screening visitors, routing telephone calls to appropriate office staff, and providing directional assistance to visitors. In addition, the position involves handling politically sensitive phone calls; handling confidential material; opening, distributing, and logging the Director's mail in Customer Relations Management (CRM); timekeeping duties; receiving and distributing incoming mail; trouble shooting and general maintenance of the section's multipurpose machines (e.g. copy, printing, scanning, faxing, etc.); scheduling meetings and conference rooms; proofreading correspondence; and ordering office supplies. Other functions include providing basic administrative support functions for the Executive Assistants of the Department Executive Team (DET) as needed. This position requires possession of a valid driver’s license to ensure routine maintenance is completed on office fleet vehicles. The "Salary" listed above is a range that reflects the minimum rate at the entry (5) level through the maximum rate at the experience (E7) level. Based on education and experience, candidates will be reviewed to determine what level they are qualified for.
Requirements
- Completion of high school
- Possess a valid driver’s license
Nice To Haves
- One year of administrative support experience (for General Office Assistant 6)
- Two years of administrative support experience, including one year equivalent to the intermediate level (for General Office Assistant E7)
Responsibilities
- Receiving and screening visitors
- Routing telephone calls to appropriate office staff
- Providing directional assistance to visitors
- Handling politically sensitive phone calls
- Handling confidential material
- Opening, distributing, and logging the Director's mail in Customer Relations Management (CRM)
- Timekeeping duties
- Receiving and distributing incoming mail
- Trouble shooting and general maintenance of the section's multipurpose machines (e.g. copy, printing, scanning, faxing, etc.)
- Scheduling meetings and conference rooms
- Proofreading correspondence
- Ordering office supplies
- Providing basic administrative support functions for the Executive Assistants of the Department Executive Team (DET) as needed
- Ensuring routine maintenance is completed on office fleet vehicles
Benefits
- www.mi.gov/employeebenefits
- www.mi.gov/orsstatedc
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
