General Office Assistant 5-E7 - Records Office

State of Michigan•Coldwater, MI

11h•Onsite

About The Position

The Michigan Department of Corrections is seeking a General Office Assistant for the Record Office of a Level II correctional facility. This role involves assisting with various administrative duties related to prisoner records, mail processing, and document preparation. The position also includes responsibilities such as being a 'Head Counter' for institution mobilizations and serving as a backup to Department Technicians. This is a DART (drug and alcohol tested) position.

Requirements

Completion of high school.
One year of administrative support experience (for General Office Assistant 6).
Two years of administrative support experience, including one year equivalent to the intermediate level (for General Office Assistant E7).

Nice To Haves

Experience with OMNI, OMS, COMS, MICIJN, and LEIN.
Experience in a correctional facility setting.

Responsibilities

Research and follow up on pending felony charges.
Data entry on OMNI, OMS, COMS, MICIJN, and LEIN.
Intake of incoming prisoners.
Filing and file maintenance.
Preparation and release of prisoners for parole, discharge, court releases, and writs.
Sorting, opening, and distributing incoming mail.
Typing reports, release certifications, legal correspondence, procurements, verification of incarcerations, letters, operating procedures, and policy directives.
Updating emergency contact information.
Completing various inspections and monthly reports.
Serving as a 'Head Counter' for institution mobilizations.
Shadowing and serving as backup to Department Technicians in the Record Office.