General Clerk III - Temporary Position

ATA Services Inc•Farmington, NM

5d•$0 - $18•Onsite

About The Position

ATA Services is seeking to hire General Clerks for a temporary assignment with the State of NM - Early Childhood Education and Care Department. The objective of this role is to reduce childcare assistance application processing time by screening applications for completeness, performing follow-up activities with clients, and updating them on their status. Temporary staff will be expected to clear a backlog of follow-up tasks within two months and subsequently review 1-3 applications daily. Additionally, they will support the accuracy of one-time payments and recoupments/overpayments by reconciling payments to distribution calculations, clearing all backlog within two months, and then reconciling payment issues weekly. The role also involves supporting recertification requirements by closing cases for clients who haven't recertified, facilitating recertification by gathering documentation, and sending out certification letters, clearing a backlog of recertification activities within two months and then reviewing 1-3 recertifications daily.

Requirements

2+ years' experience working as an Administrative Assistant or Office Clerk
High School degree
Must be able to pass a background check
Significant experience with office management and daily operations
Ability to maintain confidentiality
Good practical experience with MS Office
Excellent knowledge of office equipment
Strong verbal skills
Strong organizational and time-management skills

Responsibilities

Screen childcare assistance applications and identify over-payments.
Place phone calls to clients with missing documents or signatures.
Close out cases for clients that have not been recertified.
Assist in reviewing worker caseloads.
Ensure all files are present and help reproduce non-existent files as needed.
Assist with the distribution process for one-time payments and identify overpayments.
Collect documentation, research payment issues to childcare providers, and send out form closure letters to parents and childcare providers.
Work with the State of New Mexico Human Services Department integrated eligibility system (ASPEN) and the State of New Mexico Department of Workforce Solutions systems to place phone calls about recertification, send out recertification letters, review application status reports, and provide status updates.
Review paperwork submitted by clients for accuracy.
Interview clients to assess the need for care.
Determine eligibility and create placement agreements for childcare assistance programs using the internal database.
Send correspondence to clients and providers.
Implement and follow Federal and State policies regarding the program.
Perform minor duties related to using reports to search for application processing issues.
Support other local regional staff as required.