General Clerical - HR USE ONLY

Oakland County•Pontiac, MI

22h•Onsite

About The Position

This job posting is for administrative and processing purposes only. Candidates should apply only if you have been directly instructed by HR to do so. Applications submitted without prior HR authorization will not be considered. Under close supervision, performs entry level clerical work following standardized, well defined departmental office procedures. May perform the following tasks depending upon the assigned division: maintains filing systems for departmental records and documents, types, enters data, proofreads, assists in basic record keeping and calculation assignments or performs other routine clerical work as assigned. General Clericals are appointed to underfill higher level vacancies such as Clerk, Office Assistant I or Office Assistant II. This classification is used for part-time noneligible appointments only. Utilizes current county-wide and/or department specific software to complete assignments.

Requirements

Entry level clerical work following standardized, well defined departmental office procedures.
Maintains filing systems for departmental records and documents.
Types, enters data, proofreads.
Assists in basic record keeping and calculation assignments.
Performs other routine clerical work as assigned.
Utilizes current county-wide and/or department specific software to complete assignments.

Responsibilities

Reviews, certifies, indexes and files alphabetically, numerically, or according to business matter, departmental documents, reports and records.
Locates and removes specific files and documents as needed or requested to ensure timely information retrieval for a variety of departmental needs.
Types a variety of materials, including memos, letters, records and reports.
Proofreads and makes Xerox copies of these materials when requested.
Posts basic entries in record books, logs, and journals to maintain accurate departmental records.
Performs basic calculations and verifies numerical accuracy of departmental reports, utilizing a variety of office machines, such as adding machines, calculators and duplicating machines.
Answers the telephone to transfer calls and records messages for department personnel, responds to employee or public inquiries and directs question or problem to proper party.
Assists in the ordering and requisitioning of necessary supplies and materials for departmental use as requested by higher level staff.
Addresses, folds and inserts various forms, correspondence, envelopes and packages; sorts and distributes mail and other departmental materials.
Utilizes current county-wide and/or department specific software to complete assignments.